Join Our Team as an Operations and Hospitality Coordinator! ️
Job title: Operations & Hospitality Coordinator
Hours: 9:30-5:30pm
Location: Shoreditch! 5 days office based
Salary: £28,-£30,
Benefits:
- Employee Assistance Programme (not mental health support)
- 25 days annual leave + bank holidays
- Additional annual leave based on length of service
- Free coffee and snacks ️
- Team lunches and Christmas celebrations
- Laptop and mobile phone provided
Are you passionate about creating a welcoming environment and delivering exceptional service? Our client, a vibrant coffee organisation in Shoreditch is looking for an Operations and Hospitality Coordinator to support their day-to-day operations and enrich the employee experience!
About the Role
In this pivotal position, you will be the heartbeat of the office, ensuring everything runs smoothly while providing administrative support to the Managing Director. Your role will encompass:
Hospitality & Front of House
1. Be the first point of contact for visitors, calls, and general inquiries
2. Prepare meeting rooms and coordinate refreshments/catering
3. Maintain the presentation of shared spaces (kitchen, showroom, meeting areas)
4. Support showroom readiness for internal teams
5. Continuously improve the employee experience at our client's organization
Office Operations & Workplace Support
6. Ensure the office is organised, clean, and efficient
7. Manage office supplies and procurement
8. Coordinate maintenance, repairs, and supplier visits
9. Handle incoming/outgoing mail and deliveries
10. Assist with onboarding new team members and IT/equipment coordination
11. Be the first point of contact for office emergencies
Health & Safety & Office Compliance
12. Support health and safety processes and record keeping
13. Assist with fire safety procedures and office compliance tasks
14. Maintain organised health and safety documentation
Administrative Support to MD
15. Provide day-to-day administrative support to the Managing Director
16. Assist with calendar coordination, meeting logistics, and travel bookings
17. Help prepare basic documents and presentations
18. Support team-building activities and company celebrations
Skills & Experience
We're looking for an energetic, organized, and proactive individual with:
19. 2+ years in office coordination, hospitality, or workplace experience
20. Strong organisational and multitasking abilities in a fast-paced environment
21. Excellent interpersonal and communication skills
22. High level of discretion and professionalism
23. A proactive, solution-oriented mindset with attention to detail
24. Proficiency in Microsoft Office and workplace systems
25. A positive attitude and a hands-on approach
26. Specialty coffee knowledge is a plus!
If you're ready to take on this exciting opportunity and contribute to a thriving coffee culture, we want to hear from you!