Office Administrator - Peterborough - Attractive salary
ALH Recruitment are looking to recruit an Office Administrator with immediate effect for our market leading client based in Peterborough.
This role is crucial in providing necessary support for the demands of the growing business, so strong administration skills and somebody who can think quick on their feet is key for this role.
Microsoft Office, Outlook, Excel, Word and Teams are essential skills needed.
This position provide support to the Purchasing and Sales and Support teams. Your role will involve liaising with customers, suppliers and engineers to ensure that customer requirements are met efficiently and effectively.
Office Administrator:
* Daily assistance to the Purchasing Coordinator; raising PO’s and obtaining quotations from suppliers
* Checking, obtaining authorisation and processing sub-contractor invoices
* Meeting and greeting of visitors to the site, offering refreshments
* Switchboard: answering of incoming phone calls and direct queries as appropriate
* Managing meeting room bookings with the team
* Monitor and replenish refreshments for staff and visitors
* Maintain stock levels of stationery
* Assist with organisation of company events
* Goods In and Goods Out: processing and producing delivery paperwork, notifying the relevant departments of deliveries.
* Packaging items to be sent out to customers and arranging couriers
* Assisting with booking in and out stock
* Liaise with IT provider to purchase hardware, organise set-up and install relevant software packages
* Booking of hotels and travel for engineers and Project Managers
* Support the Service and Support Coordinator with weekly fire alarm testing and reporting any issues to the H&S Lead
* Be part of the authorised First Aider team (training will be provided if not already certified)
* Support the Service and Support Coordinator in managing H&S software for training requirements.
* Support the Service and Support Coordinator in maintaining up to date vehicle documentation including MOTs and insurance for private vehicles used for business.
* Carry out annual driving licence checks
* Update the asset register with new or changed equipment allocations
* Support the Service and Support Coordinator with organising training requirements, book courses and upload undertaken courses and certificates to the online training system
* Perform other ad-hoc duties as determined by management
If you feel you have the skills and experience to step into this exciting Office Administrator position, please apply below