The HR Coordinator plays a key role in supporting the Human Resources function across a range of areas including recruitment, onboarding, training coordination, employee relations, health & safety, and HR systems administration. The ideal candidate is organized, keen on attention to detail, proactive, and passionate about supporting a positive and productive workplace culture at PORTA.
Recruitment & Onboarding
* Coordinate full-cycle recruitment including posting jobs, screening candidates, scheduling interviews, and preparing offer letters.
* Support hiring managers throughout the recruitment process and ensure a positive candidate experience.
* Manage onboarding and orientation programs for new hires, ensuring all documentation is complete and employees are set up in UKG (HRIS).
Employee Relations & HR Support
* Serve as a first point of contact for employee inquiries, escalating complex issues to HR leadership.
* Support employee engagement initiatives and assist with coordinating employee events and recognition programs.
* Maintain accurate and confidential employee records in accordance with company policies and legislative requirements.
Training & Development
* Assist in the coordination and tracking of training programs, ensuring training records are up to date.
* Help managers and departments schedule job-specific, compliance, and leadership training.
* Monitor training completion and follow up as required to ensure compliance with internal SOPs and external regulations.
Health & Safety / JHSC
* Schedule and participate in monthly Joint Health and Safety Committee (JHSC) meetings, taking minutes and following up on action items.
* Ensure accurate documentation and filing of incident reports, workplace inspections, and hazard assessments.
* Support compliance with workplace safety regulations and coordinate related employee communications.
HRIS & Administrative Duties
* Maintain and update employee data in the HRIS (UKG), ensuring accuracy for reporting, payroll, and compliance purposes.
* Generate routine HR reports and analytics for leadership and audit purposes.
* Support HR policy administration and assist with drafting and updating SOPs, policies, and procedures.
Compliance & Documentation
* Ensure all employee documentation is completed, signed, and filed (e.g., offer letters, policy acknowledgements, training records).
* Assist in compliance audits and reporting (AODA, ESA, WSIB, etc.).
* Maintain confidentiality and handle sensitive employee information with discretion.
Qualifications & Skills:
* Post-secondary education in Human Resources, Business Administration, or a related field.
* 1–3 years of experience in an HR support role; experience in manufacturing or food production considered an asset.
* Working knowledge of HR systems; experience with UKG is a strong asset.
* Familiarity with employment legislation (ESA, OHSA, AODA, etc.).
* Excellent organizational, time management, and communication skills.
* Strong attention to detail and ability to handle multiple priorities in a fast-paced environment.
* Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
* Employer Paid Benefits - Health/Dental
* Free Italian Food
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