Hampshire Hospitals NHS Foundation Trust
Payroll Advisor
The closing date is 30 March 2026
The post holder will provide a comprehensive, quality, Payroll service to employees of Hampshire Hospitals NHS FT. A key requirement of the job is to ensure that payroll is provided efficiently and accurately to staff and that all data is processed in accordance with the Trusts Financial Instructions, internal procedures and statutory obligations. The post holder will organise their own workload, co-ordinating activities with other team members to ensure that an efficient service is provided. It is essential that the post holder is able to exercise initiative suitable to the role, and is fully supportive to other colleagues in the team.
The post holder will carry out complex calculations involving income tax, national insurance, pension contributions, salary sacrifice, salary overpayments and all other related deduction elements working quickly and accurately. Handle highly sensitive and personal information conforming to a high level of integrity and confidentiality at all times. Maintaining a high level of customer service is integral to the role.
Main duties of the job
Provide a comprehensive Payroll Service for employees of Hampshire Hospitals NHS FT, including processing of:
Allocated monthly/weekly payroll within specified deadlines ensuring all source documentation is input accurately onto ESR payroll system.
Accurate completion of all permanent changes to employee records.
Statutory and Non-Statutory deductions as per relevant legislation and Trust policies.
Payments due under Sickness, Maternity, Paternity, Adoption, and other Family Leave.
Recalculations and recovery of overpayments in salary.
Prepare and make manual payments to staff.
Ensuring that all information is produced to expected standards of performance, and according to agreed timescales.
* Assess eligibility, process/calculate and implement amendments, additions and/or deductions from salary where individuals have applied for additional staff benefits and statutory benefits, such as salary sacrifice scheme(s), statutory maternity, paternity or adoption pay ensuring compliance with Trust Policy, procedure and legislative requirements, provide advice and information to members of staff on eligibility and entitlements throughout.
Administer the Trust's E-expenses system
* Respond to employee enquiries made through Expenses Inbox and by telephone
* Ensure all data held in Expense system accurate
About us
Our vision is to provide outstanding care for every patient. Patient care is at the heart of what we do at our three sites: Basingstoke and North Hampshire Hospital, Royal Hampshire County Hospital in Winchester and Andover War Memorial Hospital. Hampshire Hospitals NHS Foundation Trust provides medical and surgical services to a population of approximately 600,000 people across Hampshire and parts of West Berkshire.
Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive.
We provide specialist services to people across the UK and internationally. We are one of only two centres in the UK treating pseudomyxoma peritonei (a rare form of abdominal cancer) and we are leaders in the field of tertiary liver cancer and colorectal cancer.
The trust employs more than 9,000 staff and has a turnover of over £500 million a year. As a Foundation Trust, we are directly accountable to our members through the governors. The Council of Governors represent the interests of their constituencies and influence the future plans of the Foundation Trust.
We understand relocating can be a big step. Hampshire Hospitals may be able to provide accommodation options for successful candidates, depending on availability. If this something you would like to explore please contact Southern Housing on 02080 360017
Job responsibilities
Key duties and responsibilities:
Provide a comprehensive Payroll Service for employees of Hampshire Hospitals NHS FT, including processing of:
Allocated monthly/weekly payroll within specified deadlines ensuring all source documentation is input accurately onto ESR payroll system.
Accurate completion of all permanent changes to employee records.
Statutory and Non-Statutory deductions as per relevant legislation and Trust policies.
Payments due under Sickness, Maternity, Paternity, Adoption, and other Family Leave.
Recalculations and recovery of overpayments in salary.
Prepare and make manual payments to staff.
Ensuring that all information is produced to expected standards of performance, and according to agreed timescales.
Self-learning to keep on top of industry changes to thresholds, family leave policy, future workforce software changes.
Work closely and proactively with Managers, Recruitment Teams, HR Business Partners and Finance to ensure the payroll service provided meets the Trust Standing Financial Instructions and ensure appropriate action is taken if these are not being met.
* Assess eligibility, process/calculate and implement amendments, additions and/or deductions from salary where individuals have applied for additional staff benefits and statutory benefits, such as salary sacrifice scheme(s), statutory maternity, paternity or adoption pay ensuring compliance with Trust Policy, procedure and legislative requirements, provide advice and information to members of staff on eligibility and entitlements throughout.
Administer the Trusts E-expenses system
* Respond to employee enquiries made through Expenses Inbox and by telephone
* Ensure all data held in Expense system accurate
Person Specification
Training & Qualifications
* Educated to degree-level in relevant subject or demonstrable via equivalent previous experience.
* Foundation Degree in Payroll Administration and Management
* Professional Certification in Payroll or HR related qualification.
* Working towards CIPD accreditation/equivalent experience
Experience and knowledge
* Specialist knowledge of statutory regulations relating to Income Tax, National Insurance, Family Leave Pay, Salary Sacrifice Schemes.
* Specialist knowledge of Statutory payments for Sickness Absence, Maternity, Paternity and Adoption Pay
* Demonstrable experience of working in a payroll environment
* Understanding and familiarity of Data Protection regulations.
* Expert level of knowledge of NHS terms & conditions of employment, including the NHS Pension Scheme
* Demonstrable experience of working in an NHS payroll department
* Experience in the use of the ESR workforce system
Skill & Ability
* Advanced IT skills with expertise in Microsoft Office programs. The individual should be comfortable and experienced handling spreadsheets and extracting data.
* Ability to work effectively alone and as part of a team
* Flexible approach to work to ensure deadlines are achieved
* Ability to collate and analyse information and make judgements that will achieve job objectives
* High degree of accuracy and attention to detail with a methodical approach
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
Hampshire Hospitals NHS Foundation Trust
£32,073 to £39,043 a year per annum pro rata
#J-18808-Ljbffr