Job description
The Travel Coordinator will join a busy Contracts team in a fabulous Head Quarters based in Banbridge, you will liaise with various departments to plan and coordinate business travel arrangements and associated activities.
This post is a fixed term contract to cover a period of maternity leave.
Hours | 38 hrs per week. Mon - Thurs to & Fri -
Key Responsibilities
1. To work closely with employees & Clients to determine their travel needs, provide options and book accordingly
2. To work closely with the talent acquisition team to book flights and accommodations for interview candidates and new start employees.
3. To book and make payment for requested departmental team building activities.
4. To provide a quick response to reactive travel issues/changes that arise during travel, such as delays and cancelling, changing or rescheduling arrangements as necessary which may be outside of normal working hours.
5. To review monthly reports issued by the contracts and business development department on contracts awarded or schedule meetings to allow the planning of future travels.
6. To produce monthly reports/summary on costs associated with business travel such as flight costs, accommodations costs etc.
7. To check and approve payments on 4P systems and allocate to the correct jobs codes.
8. Manage the financial aspects of all travel related activities
Essential Criteria:
9. At least 6 months previous experience in travel co-ordination, managing multiple travel arrangements simultaneously in a business environment
10. Minimum 5 GCSE's Grade C or above to include Maths and English or equivalent
11. Proven ability to manage high volumes of travel arrangements
12. Demonstratable experience of financial tracking and budget management
13. The ability to react to travel changes outside of normal working hours
Desirable Criteria:
14. At least 12 months previous experience in travel co-ordination managing multiple travel arrangements simultaneously in a business environment,
**Applicants must be authorised to work in the UK and Ireland. We are unable to sponsor or take over the sponsorship of an employment visa at this time.**