Job Purpose
The Finance Coordinator is responsible for delivering accurate, timely and well‑controlled financial operations across all the business's entities, including Retail, Life, Care (Aftermath), Foundation and Services.
The role provides day‑to‑day oversight of bookkeeping, ie processing, supplier payments, reconciliations, payroll administration and VATpliance, ensuring financial records are maintained to trial balance level.
Reporting directly to the Director, the postholder will work with a high degree of autonomy while liaising closely with operational teams. A senior finance function supports management accounts preparation, payroll and VAT, providing advice, guidance and assurance.
Key Responsibilities1. Financial Operations & Bookkeeping
1. Oversee and undertake bookkeeping across multiple entities
2. Ensure accurate recording of all ie and expenditure
3. Process retail shop takings, including cash, card and online sales (eBay, World of Books, Zettle)
4. Review and post ie streams including grants, subsidies, discounts and intepany recharges
5. Identify and introduce cost‑effective financial systems and technology to improve efficiency andmunication
2. Bank, Cash & Credit Card Reconciliations
6. Oversee credit card reconciliations and ensure correct coding of expenses
7. Maintain oversight of petty cash, floats and cash‑based activity ie
3. Accounts Payable & Supplier Management
8. Manage supplier invoice processing and payment runs
9. Ensure strong financial controls, accurate coding and timely payments
10. Resolve supplier queries and support managers with purchasing processes
4. Accounts Receivable & Ie Management
11. Monitor debtor balances and undertake credit control activity
5. Payroll Administration
12. Process salary payments with appropriate checks and authorisations
13. Maintain accurate records of starters, leavers, contract changes, absences and statutory payments
14. Present payroll and financial information to the Director and, where required, the Board of Trustees
6. VAT, Tax &pliance
15. Support accountants with the preparation and submission of VAT returns and Gift Aid claims
16. Ensurepliance with financial controls, policies and procedures across all entities
17. Maintain an up‑to‑date fixed asset register
7. General & Organisational Responsibilities
18. Support the wider administration of the business, including occasional HR‑related administrative tasks
19. Work in accordance with policies and procedures
20. Support organisational development and attend events when required (including occasional out‑of‑hours work)
Person SpecificationEssential – Financial Skills & Experience
21. Strong experience in financial operations and bookkeeping
22. Excellent reconciliation skills (bank, credit card, ie, payroll)
23. Sound understanding of financial controls
24. Proficient with accounting software ( Sage) and Excel
Desirable – Financial Skills & Experience
25. Payroll processing experience
26. Experience in charity, retail or care sectors
27. Knowledge of grant accounting and restricted funds
28. Experience with EPOS systems, online sales platforms and direct debit processing
29. AAT Level 2 or 3, part‑qualified accountant, or equivalent experience
Essential – Personal Attributes
30. Able to work independently and managepeting deadlines
31. High level of attention to detail and accuracy
32. Analytical, organised and methodical approach
33. Strongmunicator, able to explain financial information clearly
34. Confident working with senior leadership and trustees
35. Resilient, reliable andmitted to maintaining high standards
36. Strong listening and interpersonal skills
37. Ability to build positive relationships internally and externally
38. Effective team player
39. Good IT literacy (Word, email, record‑keeping, web‑based research, website and social media)
40. Honesty, openness and integrity
41. Responsive to feedback andmitted to ongoing personal development
42. Understanding of confidentiality, GDPR and safeguarding
43. Ability to demonstrate core values and work in accordance with its Christian ethos
This is a permanent role - office based - hours - parking on site - Poole £30,000 - £32,000 DOE