ABOUT REDDIE & GROSE LLP Reddie & Grose LLP is an internationally renowned firm of European and United Kingdom patent, trade mark and design attorneys. Our experienced team of over 100 IP professionals based in London, Cambridge, Munich and The Hague includes specialists in a wide range of technical disciplines. We offer services for a wide range of industries, with particular strengths in electronics and software, mechanical engineering, chemistry, pharmaceuticals and biotechnology. Our trade mark team provides specialist advice on branding and trade mark work; we also have a specialist team handling plant variety protection. We handle the full range of IP rights for a global client base ranging from SMEs starting to consider IP through to large corporations with rights in over 100 countries. Our services range from investigating competing rights, handling oppositions, drafting and filing applications, and maintaining portfolios. We resolve disputes about IP, working closely with other leading legal firms if it becomes necessary to resort to the courts. We understand work-life challenges and are sensitive to how work can impact your personal life. We respect this and will always encourage a good work-life balance. Our workplace is one where fairness, respect, equality and dignity are promoted and are part of the firm’s everyday goals and behaviour. There is a welcoming culture where we recognise that the different backgrounds, values, attitudes, skills and experience of our staff means they bring a unique perspective to work issues. TRAINING AT REDDIE & GROSE Reddie & Grose has an excellent reputation for training and we pride ourselves on the training we provide across all areas of the firm. OUR VALUES At Reddie & Grose LLP, our commitment to fostering an inclusive and diverse environment is anchored in our core values. These values were established through the collective contributions and insights of everyone at our firm. BE OPEN We want trust to be at the core of our firm and we believe clarity and transparency in our decisions and actions are key to building it. BELONG TOGETHER We actively foster a friendly working culture where we create opportunities for people to connect, collaborate and belong. Our commitment to diversity, equity and inclusivity drives us to continually improve our culture, ensuring that everyone feels heard and welcomed. EXCELLING FOR CLIENTS We are a team who excel at meeting our clients’ needs, proudly offering bespoke and high-quality services. Driven by continuous improvement and an unrelenting commitment to quality, we prioritise opportunities for our clients. LEADING THE WAY We empower our people to lead the way, nurturing a culture of curiosity and a relentless pursuit of knowledge and continuous learning. EQUALITY, DIVERSITY, INCLUSION & BELONGING Reddie & Grose LLP is an equal opportunities employer. It is essential that equality of opportunity and the absence of unfair discrimination be at the core of all the firm’s policies and activities. We value diversity and ensure that all employment decisions are based on merit, competence, and potential. Every individual's uniqueness enhances our collective strength. We are members of IP Inclusive and have been actively involved in Women in IP, IP & ME, IP Out and IP Ability. JOB TITLE: Level 3 Secretary – Six-month Fixed Term Contract REPORTS TO: Team Co-ordinator RESPONSIBLE TO: Secretarial Manager ISSUED: January 2026 JOB SUMMARY The post holder will be responsible for general day-to-day provision of secretarial / administration work. They will also provide cover for other secretarial staff during periods of absence. KEY RESPONSIBILITIES Communication and Liaison Establish and maintain effective working relationships with team members, co-workers, and clients. Manage communication through drafting and responding to e-mails, taking telephone messages Liaise with internal departments and teams as necessary. Arrange and coordinate meetings for fee earners Documentation and Data Management: Ensure provision of audio/copy typing and amendments of emails, letters, and specifications per the fee-earning team's requirements. Saving emails and attachments / documentation Scanning and copying of reports and documents as necessary Assist with the preparation of various Patent/Trade Mark applications and formalities documents. Assist in maintaining an organised electronic filing system and any other duties to accommodate paperless working. Billing and Account Management: Assist with the preparation of monthly client accounts (in co-ordination with the billing co-ordinator where appointed), invoices, credit and debit notes adding service charges to Work In Progress (WIP) as appropriate. Compliance and Procedure Adherence: Interpret instructions and issues, implementing actions according to administrative policies and procedures. Download documents from and upload documents to various client platforms as per their requirements Client and Case Management: Utilise Inprotech for managing weekly/daily reminders and producing client schedules and last-day lists when required. Prepare documentation using IPT as per fee earners’ instructions Additional Responsibilities Any other duties a partner, fee earner or senior member of staff may reasonably ask you to carry out. SKILLS AND EXPERIENCE At least 1 years’ experience of working within an IP practice ideally within a partnership model GCSEs (ideally at least 5 at Grade 6 or above, including Maths and English) or equivalent Diligent with keen attention to detail SYSTEMS USED Microsoft Office (Word, Excel) Knowledge of Microsoft Office Suite (essential) Inprotech (desirable) iManage (desirable) Digital Dictation CORE COMPETENCIES - IN LINE WITH OUR VALUES Value Competency/Behaviour Be Open Demonstrate open and honest communication Excellent communication and interpersonal skills Belong Together The ability to work well within a team Foster an atmosphere of collaborative working Excelling for clients Deliver excellent client care An ability to prioritise tasks effectively, work to tight deadlines and under pressure Flexibility in task management and adaptability to change Leading the way View change as a positive and an opportunity to develop Proactive mindset STATEMENT This job description is issued as a guideline to assist you in your duties, it is not exhaustive and we would be pleased to discuss any constructive comments you may have. Because of the evolving nature and changing demands of our business, this job description may be subject to change and does not form part of the contract of employment. You may, on occasions, be required to undertake additional or other duties within the context of this job description, and according to the needs of the firm.