Venesky-Brown’s client, a public sector organisation in Edinburgh, is currently looking to recruit a Lead Administrator for an initial 6 month contract on a rate of £18.70/ hour PAYE. This role will be hybrid based, with 3 days per week onsite.
Maintain day to day responsibility for the Portfolio Management Office (PMO) team escalating matters to the Head of Portfolio Management Office by exception. Lead the co-ordination of the Programme Management Office (PMO) Team’s activities. Organise and support the co-ordination of the work of the Strategic Change Service Leadership Team this might include some diary management, prioritising of meetings and appointments and liaising with others (including other PA’s) to agree meeting times, negotiating where necessary to ensure time is used most effectively. Ensure that the processing of invoices and raising of purchase order numbers and goods receipting is completed by the PMO Team. Provide administrative assistance including recruitment support, arranging interviews, diary management for interview panels, organising induction schedules and arranging new start processes e.g. office equipment and security access for new staff. Maintain sickness absence and holiday absence records on an ongoing basis.
- Ensure other general administrative tasks as required including photocopying, mail handling, travel bookings, stationery/IT/furniture ordering is in order to ensure adequate supplies/resources are available to meet the office requirements.
- Provide office administrative support for the team e.g. health and safety, fire alarm testing, phone/desk lists, maintenance issues and basic IT support to team.
Demonstrable time-management skills.
- Must be flexible, self-motivated and target-driven.
- Strong capability in building and maintaining confidence of others, including senior management and external contacts.
- An excellent working knowledge of Microsoft office, IT software packages, internet and Outlook emails & calendars, Sharepoint/Teams