We have an exciting opportunity for an experienced administrator/coordinator to join our thriving residential sales team based in Bath on a 12-month fixed term contract. As the Sales Coordinator, you will be responsible for the provision of highly efficient administrative support to the team by undertaking a wide variety of tasks including invoicing, call handling, typing and preparation of communications and legal documents, maintenance of file systems and diary management.
The Bath office has a great collaborative work and social culture. We hold regular events including monthly office drinks, in addition to various other adhoc social events across the year.
We offer a highly competitive salary package which includes a fantastic benefits package including a variety of flexible benefits allowing you to choose those that suit your personal circumstances including purchasing additional leave, health cash plans, cycle to work scheme and so on!
Main tasks:
1. Produce accurate and well-presented documents including reports, client correspondence, presentations within agreed time frames
2. Organising the marketing of the properties including arranging photographs and floor plans and EPCs, creating brochures, window cards and organising advertising
3. Copy typing, and drafting of letters, reports, invoices, property particulars etc.
4. Processing invoices.
5. Input to diaries and organising meetings
6. Carry out timely and accurate administration of databases
7. Accurately process fee accounts and out of pocket expenses, assisting with budgets and forecasts as required
8. Provide a high level of efficiency and customer service to all who visit or contact the office
9. Provide general administration support to the office including other partners, managers and staff as reasonably required
10. Handling enquiries over the telephone or personally in reception and taking any necessary action
11. General office duties such as filing, photocopying, etc.
What will it take to be successful?
The ideal candidate will be a professional and approachable individual with a strong commitment to delivering excellent customer service. They will possess robust administrative and IT skills, including a fast and accurate typing speed, be numerate, and demonstrate exceptional attention to detail and organisational ability. A confident communicator with good time management, they will thrive in a fast-paced environment and be comfortable handling a variety of tasks with enthusiasm. Experience in the property industry, particularly within residential sales or lettings, is highly desirable, along with a track record of working effectively in busy administrative settings.