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HR and Payroll Administrator
Job ref: 27177 Category: Support Centre Roles
1. Salary Competitive
2. Location Venus House, Unit 3, 62 Garman Road, London
3. Contract Type Permanent
4. Hours
5. Closing Date 15 September, 2025
6. Business Unit Venus Wines
7. Share
, -0.0507259
Venus House, Unit 3, 62 Garman Road, London N17 0UT
About the role
You will be responsible for managing payroll processes, maintaining HR systems, ensuring compliance with employment legislation, and supporting employee lifecycle activities. This role requires strong attention to detail, excellent communication skills, and proficiency in HR and payroll systems.
Main Responsibilities
HR Systems & Reporting
8. Maintain and update the HRIS with accurate employee information.
9. Manage personnel files (digital and physical): create new files, archive old ones, and securely dispose of outdated records.
10. Generate HR metrics and reports including headcount, turnover, and absence data to support business insights.
11. Send weekly employee reports to Booker HR Admin for SAP processing.
12. Notify People Data Queries of new joiners to request SAP position numbers, then forward the details to Booker HR Admin.
13. Provide weekly operations clock card, pulse and period reports to the Accounts Assistant.
14. Set up Supervisor and employee portal login details and share custom step-by-step user guides.
15. Create and maintain monthly organizational structure charts.
16. Manage statutory leave processing, including SSP, SMP, and SPP.
General HR Administration
17. Monitor daily clocking’s for all staff, liaise with managers/supervisors regarding anomalies or missing data, and gain approval for overtime.
18. Manage and process employee data change requests (, personal info, job titles, hours).
19. Maintain holiday entitlement records by generating and sending leave balance reports to managers to prompt holiday planning throughout the year.
20. Draft, email, and post formal employee letters (, contract variations, welfare meetings, disciplinary invites, pay increases, proof of employment).
21. Provide employment references for ex-employees upon request.
22. Manage Right to Work compliance, including setting reminders for document expirations and prompting managers to obtain updates.
23. Arrange accommodation and travel for new joiners (now passing this responsibility to managers).
Employee Benefits
24. Email employees’ pension auto-enrolment letters and manage opt-out process, ensuring correct documentation and follow up.
25. Enroll employees into their pension and submit their contributions.
26. Assist with the annual private healthcare scheme renewal process.
27. Request replacement employee discount cards and follow up on any outstanding issues.
Performance & Development
28. Track probation periods and remind managers of upcoming reviews via email and attach the probation review template for ease.
29. Chase completed probation forms for recordkeeping and file.
30. Prepare and issue probation extension letters where applicable.
31. Track training completions and store all staff training certificates.
32. Arrange external training courses for employees as required.
33. Coordinate internal Booker training sessions (, GDPR, Competition Law, Anti-Bribery, Information Security, HICOM).
34. Advise managers on formal processes for addressing underperformance.
35. Support managers with drafting and managing PIPs.
36. Create and issue training agreements when applicable.
Payroll Duties
37. Generate and submit journal reports to Accounts monthly.
38. Download and reformat monthly staff timesheets.
39. Ensure all overtime is authorized prior to starting payroll.
40. Input SSP, SMP, and SPP days into payroll system, ensuring correct documentation is provided.
General H&S Responsibilities
41. Report and assist in investigating incidents or near
42. Maintain my H&S folder with all documentation (, PAT tests, lighting checks, audits)
43. Distribute the H&S handbook and Employee handbook to all new starters
44. Manage uniform inventory and maintain supplier relationship
45. Coordinate the Health & Safety Committee. Track and communicate outstanding action items.
46. Arrange annual H&S audits and Legionella audits and follow up on action points
47. Implement DSE assessments and ensure any action points are addressed
48. Liaise with Booker H&S team when needed
49. Keep product data sheets current and accessible
50. Maintain compliance checklists (, racking, Legionella) and ensure proper usage across teams
51. Conduct and log regular fire alarm tests
52. Arrange fire extinguisher servicing as required
53. Assist in evacuation drills and liaising with emergency services
54. Keep fire marshal contact lists current and visible
55. Ensure the stock in the first aid kits on site are maintained
56. Record and report incidents in both the accident book and digital system and report incidents to HICOM
57. Keep First Aider lists up to date.
Key People I work with, in and outside Venus
58. Senior Leadership Team
59. Employees across all depots
60. Booker People Partner: Central
61. Payroll / Legal / L&D & Pension Teams
You will need
Payroll Expertise
62. Understanding of payroll systems (, SAP, ADP, Sage)
63. Knowledge of UK payroll legislation (, PAYE, NI, pensions, statutory payments)
64. Accuracy in processing salaries, deductions, and benefits
HR Administration
65. Familiarity with HR policies and procedures
66. Experience with onboarding, contracts, absence management, and employee records
67. Understanding of GDPR and data confidentiality
Systems & Technology
68. Proficiency in HRIS and payroll software
69. Strong Excel skills (pivot tables, formulas, data validation)
70. Ability to troubleshoot system issues and support integrations
What's in it for you
Employee discounts after 4 weeks, such as:
71. A Tesco colleague discount card with 10% increasing to 15% off most purchases at Tesco thirteen times a year. In addition to 10% off at Tesco Cafe and 20% off all F&F purchases.
72. 10% off pay monthly & SIM only deals with Tesco Mobile for yourself, along with further great deals throughout the year.
73. Up to 30% off car, pet and home insurance at Tesco bank. Terms and conditions apply.
Employee discounts after 3 months, such as:
74. A Booker colleague card with 10% off purchases at Booker and double discount events up to three times a year.