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£27,000 per annum
Project Administrator
£27,000 per annum
Leeds: Hybrid working; 1-2 days at home after a successful probation period
Our client is looking for a proactive and detail-oriented Project Administrator to join their Leeds team. The successful candidate will support their Contracting team by providing high-quality administrative assistance, coordinating with glaziers, customers, and suppliers, and ensuring their projects run smoothly and efficiently.
Main Duties:
* Act as a first point of contact for visitors and provide general administrative support to the team.
* Process and manage material orders in line with requisition requirements.
* Coordinate with suppliers to manage purchase orders, pricing, quality, delivery timelines, and resolve any discrepancies.
* Monitor and maintain stock levels of office essentials such as stationery and water, placing orders as needed.
* Invoice delivery notes and dispatch orders in a timely and accurate manner.
* Maintain and update sales and purchase orders in the internal system.
* Check supplier acknowledgements to ensure alignment with purchase order specifications, pricing, and delivery details.
* Collaborate with Project Managers to ensure all labour purchase orders (POs) are raised correctly and issued to subcontractors.
* Raise credit notes when applicable.
* Liaise with the Accounts team to ensure timely and accurate supplier payments.
* Support monthly applications and valuations by working closely with Project Managers and Quantity Surveyors.
* Manage the internal pending order list, coordinating with the operations team and updating the order book as needed.
* Share invoicing reports with Project Managers and provide month-end accrual figures to the Finance Team.
* Oversee the closure of completed projects, including reviewing final accounts, reporting on performance, and identifying best practices.
* Maintain up-to-date and accurate records in the Project Log.
* Assist with general operational tasks such as ordering materials, preparing labour valuations, managing spreadsheets, and updating portals
Experience and Personal Attributes:
* Positive, team-oriented attitude with a strong sense of initiative and responsibility.
* Previous experience in an administrative or office support role, ideally within a projects or construction environment.
* Proficient in Microsoft Office applications (Word, Excel, Outlook, etc.).
* Strong time management and the ability to prioritise multiple tasks effectively.
* Exceptional attention to detail and a problem-solving mindset.
* Excellent verbal and written communication skills.
* Organised and adaptable, with the ability to work well under pressure.
Current Benefits:
* Permanent and full-time role (40 hours per week)
* Life assurance (4x salary)
* Company pension
* 25 days holiday + bank holidays
* Holiday buying / selling scheme
* Health shield (health cash back scheme)
* Aviva Digi Care +
* Cycle to work scheme
* Employee referral programme
* Hybrid working
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