Severfield Ballinamallard, Northern Ireland, United Kingdom
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Severfield Ballinamallard, Northern Ireland, United Kingdom
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In the Office Administrator position, you will play a key role in supporting our Executive Directors and wider business with day-to-day administrative tasks. While the role is based at our reception area, the reception element forms a small part of the position — the main focus is on delivering high-quality administrative support across the business.
This is a varied and fast-paced role where your organisational skills, attention to detail, and ability to work independently will be essential. We’re looking for someone with office-based experience, excellent working knowledge of Microsoft Office (particularly Outlook), and the confidence to use their initiative and make decisions independently.
This is a part-time position, hours of work are: Wednesday & Thursday 8:30am-5pm, Friday 8:30-3:15pm.
Key Responsibilities:
* Managing diaries and Outlook calendars for Executive Directors
* Arranging travel, couriers, and meeting room setups
* Handling reception duties, including answering the phone and opening post
* Supporting general office operations across the business
* Producing and tracking purchase orders, logging invoices, and ensuring correct coding and approvals
* Monitoring shared email inboxes
* Collating and reconciling timesheets
* Keeping internal communications up to date – including noticeboards and suggestion boxes at our Ballinamallard site
* Liaising with external cleaning contractors and approving related invoices
* Providing flexible admin support across the wider finance and admin team, including holiday cover when needed
Required Skills and Experience:
* Excellent organisation skills and the ability to work quickly, accurately, and independently
* Strong communication and interpersonal skills
* Proficiency in Microsoft Excel and Word
* A team player who’s happy to pitch in wherever needed
* Solid evidence of problem-solving and managing your own workload
* Previous office administration experience (preferred)
Seniority level
* Seniority level
Not Applicable
Employment type
* Employment type
Part-time
Job function
* Job function
Administrative
* Industries
Manufacturing and Office Administration
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