Job Purpose Working closely with key stakeholders across the business within various disciplines including construction, commercial, project management and HR. Proactively delivering operational objectives within the Resourcing Hub by providing high quality administrative and coordination support with meticulous attention to detail ensuring compliance and customer satisfaction.
Key Responsibilities :
Recruitment
Screening CVs and Certificates, including agency submissions.
Advertising vacancies through a variety of channels.
Fully understanding the requirements to drive the attraction, recruitment and retention of key resources and proactively proposing and delivering solutions to operational challenges.
Working with the Leads, Business Partners and division to understand and deliver the resourcing strategy specific to project and divisional requirements.
Providing a positive candidate experience throughout the entire recruitment and mobilisation lifecycle.
Continuously and consistently building candidate pipelines by leveraging proactive sourcing and recruiting methods.
Active participation in resourcing meetings with stakeholders to ensure recruitment requirements are captured and delivered efficiently
Set up new hire profiles on company systems
Recording and delivering against agreed hiring metrics to measure effectiveness
Attend career fairs and industry events to promote the company brand, engage with potential candidates, and build talent pipelines.
Logistics
Liaising with offshore personnel confirming check-in details, booking hotels, arranging PPE and any other travel arrangements.
Liaising with client aviation ensuring seat bookings are accurate, notification of changes and processing of check in information.
Timely maintenance of recruitment and logistics systems to provide accurate reporting of current mobilised POB and planned requirements
Managing stock PPE levels for distribution
Raising of hotel and travel provider POs, checking and processing of related invoices for finance within agreed KPIs.
Face fitting and eye fitting of offshore personnel ensuring accurate certification in place.
Liaising with HR Partners and resourcing hub, ensuring full alignment through onboarding process and continuing during assignments
Coordinating pre briefs for campaigns/TARs.
Assigning training courses as per company and client training matrix
Proactively interfacing with construction and operational teams to ensure full awareness of all movements of offshore personnel
Participating with on-call out of hours rota
Skills & Qualifications :
Essential:
Previous experience in a similar role within an operational environment.
Good working knowledge of Microsoft Office suite (Word, Excel, PowerPoint, etc.).
Desirable:
Previous experience in the use of Onboard Tracker
Key Competencies :
Team player
Strong communication and interpersonal skills.
Excellent attention to detail, diligence and self-discipline.
Ability to work under pressure, with changing priorities, and meet strict deadlines.
Work Environment/Conditions :
Office: MacGregor Building, Dyce, Aberdeen. Will require travel to other Aberdeen facilities to support business operations including weekly attendance at Various sites .Note that these locations may change according to role or business requirements. Any such change may be on an ad hoc or ongoing basis
Full-Time: 37.5-hours per week
Disclaimer:
The duties and responsibilities outlined in this job description are intended to provide an overview of the general nature and level of work performed by employees within this role. It is not an exhaustive list of all responsibilities, duties, and skills required. The role holder may be required to perform other duties as assigned, which are not listed here but are necessary to meet the business needs of the company.