Senior Research Administrator
Reference: MAY20257472
Expiry date: 22:59, Sun, 18th May 2025
Location: Liverpool
Benefits: 30 days annual leave, plus bank holidays and additional Christmas closure days
We are seeking a highly organized and detail-oriented Senior Research Administrator to support the Human Challenge Facility, Liverpool Vaccine Group, the Centre for TB Research, and the RESPOST study. This key role involves coordinating day-to-day administration and financial activities that underpin impactful, world-leading research.
The role includes providing logistical and administrative support to research teams, coordinating meetings with internal and external stakeholders, and monitoring research activities, deliverables, and milestones, such as grants, publications, partnerships, impact case studies, and knowledge exchange.
You will also lead a small administrative team, overseeing workloads and performance to ensure efficient support across the research portfolio.
Key responsibilities:
Finance processes
* Reconciling and monitoring research budgets in collaboration with the LSTM Finance Team
* Processing and coding expense claims, raising purchase orders, and maintaining accurate records for compliance and reporting
* Providing advice on appropriate spending under LSTM and grant policies
Admin and coordination
* Providing administrative and logistical support to research teams, including travel bookings, team events, diary coordination, and minute taking
* Tracking HR, contracts, and finance activities
* Acting as a point of contact for queries and internal communications, ensuring clear, timely, and respectful information sharing
Supporting research
* Tracking and disseminating research outputs, deliverables, and milestones, including grants (applications, awards, and opportunities), publications, research uptake/knowledge exchange, impact case studies, partnerships, engagement activities, conferences, and events
* Preparing documents such as leaflets, posters, and publicity materials with team members, and adding publications to online archives
* Supporting research filing—chasing GCP certificates and CVs, printing documents, and ensuring secure storage
(To view the full responsibilities and person specification criteria, please see the job description)
In return, we offer:
* 30 days annual leave, plus bank holidays and additional Christmas closure days
* Generous occupational pension schemes
* Government-backed “cycle to work” scheme
* Discounted staff membership to the University of Liverpool Sports Centre
* A range of additional family-friendly policies
Application Process: To apply, please click on the apply link and upload your CV and Cover Letter.
Inclusion and Diversity:
At LSTM, inclusion is central to our values. We aim to attract and recruit individuals who reflect the diversity of our communities, regardless of sexual orientation, gender identity, ethnicity, nationality, faith, social background, age, or disability. Candidates are selected based on skills, qualifications, and experience.
We welcome conversations about flexible working and encourage applications from those returning to employment after a career break.
Equal Opportunities and Safeguarding:
LSTM actively promotes equal opportunities and safeguarding policies.
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