Job Description
Plant and Transport Hire Controller/Administrator
The Role
As a Plant and Transport Hire Controller/Administrator, you will support the effective and efficient day-to-day running of the Plant and Transport Department, as well as assist with various procurement processes.
You will report to the Plant & Transport Manager.
Core Values
The organization emphasizes recruiting the right person for the right role. All employees are expected to embody the following core values:
* Integrity – Honesty and ethical standards, accountability, respect, and trust in colleagues.
* Pride & Passion – Commitment to delivering high-quality contributions to the organization.
* Quality – Providing service aligned with internal Quality, Environment, and Safety standards.
* Innovation – Encouraging new methods to drive efficiency and continuous improvement.
Key Responsibilities
Supporting the Plant & Transport Planner:
* Manage statutory operating licenses and the company’s operator responsibilities.
* Ensure vehicles are taxed, maintained, serviced, and tracked correctly.
* Liaise and negotiate with external suppliers to ensure value for plant and transport services.
* Minimize external plant hire and review cost versus purchase options.
* Manage job cards for workforce productivity and efficiency.
* Ensure deliveries and collections are carried out cost-effectively.
* Maintain asset registers and ensure internal plant hire and maintenance functions are efficient.
* Control costs, damage charges, and internal/external hire requests.
* Keep yard and garage areas safe, tidy, and compliant with RAMS and toolbox talks.
* Maintain fleet and plant in good working order and ensure compliance with legal standards.
* Review fleet mileage, tachograph, and tracker records and take action as needed.
* Organize internal transportation of plant and materials.
* Liaise with sites, tips, and suppliers to allocate work efficiently.
* Contribute to budget preparation and business case formulation for plant and transport purchases.
* Approve invoices for external plant hire.
* Be flexible to meet organizational needs.
Supporting the Purchasing Department:
* Procure goods, materials, and services considering price, quality, and delivery.
* Build and manage supplier relationships.
* Collaborate with pre-construction or planning teams on tenders and value engineering.
* Assess suppliers, monitor contract compliance, and manage performance improvements.
* Support product change requests and capacity planning.
* Track and expedite orders, maintain order logs, and manage related spreadsheets.
* Check invoices and resolve queries