Job Description
Role: Receptionist - Permanent - Belfast
Job Overview
VANRATH are assisting a respected organisation in their search for a Receptionist. This full-time role involves managing reception duties, facilities management and providing general administrative support. Strong customer/client liaison and organisational skills gained in a similar role are essential.
· Salary: £24,765 Starting Salary + Benefits
· Full-time, Permanent
· Belfast city centre office
Key Responsibilities:
* Great and assist visitors at reception, maintaining a professional and welcoming environment
* Coordinate events from inception to completion, ensuring seamless execution
* Ensure the client suite décor and furniture are always presented to a high standard
* Set up meeting rooms, ensuring catering and refreshments are presented to a high standard and ensuring allergies and dietary requirements are handled correctly.
* Handle calls and emails promptly and professionally
* Complete all health and safety paperwork and procedures diligently
* Liaise with ground floor security and workplace staff for smooth operations.
* Set up meeting spaces according to requirements
* Ensure all AV/VC equipment is functioning properly
* Provide IT assistance and support as needed
* Receive training in fire marshal and first aid duties
* Assist with ad hoc tasks to support the smooth running of the Property and Workplace Team.
* Any other duties as reasonably requested from time to time.
Skills and Experience:
* Proven ability to deliver high quality customer service ideally in a large client suite environment.
* Experience in working within the Legal or Financial Industry, with a strong focus on event management
* Excellent organisational skills, attention to detail, and ability to manage multiple tasks simultaneously
* Excellent personal presentation and professional demeanour.
* Strong communication skills with the ability to adapt to different situations
* Adaptable attitude with a collaborative approach to teamwork
* Accuracy and attention to detail, even under pressure
* Self-Confidence and initiative in problem solving
* High level or proficiency in Outlook, Word, and Excel
* Confidence n setting up and troubleshooting AV/VC Equipment
* Manual handling furniture and equipment will be a requirement, training will be provided
* Positive, proactive attitude, and ability to work under pressure.
* Flexibility to assist with out of hours events as needed.
For further information on this job, or any other Business Support role in Northern Ireland, apply via the link or contact Phil Doherty for a confidential chat today. VANRATH acts as an agency and employment business for permanent recruitment
''The team at VANRATH were extremely helpful in helping me find my new role. They kept me up to date on my application and provided excellent advice throughout the interview process. Overall the process could not have gone smoother or any quicker and I would definitely recommend reaching out to them if you are on the lookout for a new role.''
''I was contacted by VANRATH in regards to a job I had applied for. They were extremely helpful and gave me a number of positions to apply for. They had interviews set up in a number of hours and I secured a position within days. They kept we well informed throughout the process and has continued to touch base after I have started my new role. Couldn't recommend enough.''