Job Description
Role: Receptionist - Permanent - Belfast
Job Overview
VANRATH are assisting a respected organisation in their search for a Receptionist. This full-time role involves managing reception duties, facilities management and providing general administrative support. Strong customer/client liaison and organisational skills gained in a similar role are essential.
· Salary: £24,765 Starting Salary + Benefits
· Full-time, Permanent
· Belfast city centre office
Key Responsibilities:
1. Great and assist visitors at reception, maintaining a professional and welcoming environment
2. Coordinate events from inception to completion, ensuring seamless execution
3. Ensure the client suite décor and furniture are always presented to a high standard
4. Set up meeting rooms, ensuring catering and refreshments are presented to a high standard and ensuring allergies and dietary requirements are handled correctly.
5. Handle calls and emails promptly and professionally
6. Complete all health and safety paperwork and procedures diligently
7. Liaise with ground floor security and workplace staff for smooth operations.
8. Set up meeting spaces according to requirements
9. Ensure all AV/VC equipment is functioning properly
10. Provide IT assistance and support as needed
11. Receive training in fire marshal and first aid duties
12. Assist with ad hoc tasks to support the smooth running of the Property and Workplace Team.
13. Any other duties as reasonably requested from time to time.
Skills and Experience:
14. Proven ability to deliver high quality customer service ideally in a large client suite environment.
15. Experience in working within the Legal or Financial Industry, with a strong focus on event management
16. Excellent organisational skills, attention to detail, and ability to manage multiple tasks simultaneously
17. Excellent personal presentation and professional demeanour.
18. Strong communication skills with the ability to adapt to different situations
19. Adaptable attitude with a collaborative approach to teamwork
20. Accuracy and attention to detail, even under pressure
21. Self-Confidence and initiative in problem solving
22. High level or proficiency in Outlook, Word, and Excel
23. Confidence n setting up and troubleshooting AV/VC Equipment
24. Manual handling furniture and equipment will be a requirement, training will be provided
25. Positive, proactive attitude, and ability to work under pressure.
26. Flexibility to assist with out of hours events as needed.
For further information on this job, or any other Business Support role in Northern Ireland, apply via the link or contact Phil Doherty for a confidential chat today. VANRATH acts as an agency and employment business for permanent recruitment
''I found Vanrath very professional from the off, they took the time to understand my background and experience only putting me forward for Jobs, that were suitable both with respect to my experience and abilities as well as my intended career direction.''
''VANRATH were extremely supportive throughout the recruitment process and answered any queries I had, whilst keeping me informed of progress the entire time. This provided me with more confidence going into the interviews and helped me to secure my new role. Highly recommend!''
''Had a brilliant experience with Vanrath, after having used many other recruiters in the past VANRATH really listened to what type of role I wanted and made the whole process very smooth and easy!''