We are looking for an enthusiastic Team Assistant to join our client's team in London! You must be a team player with strong communication and organisation skills. Does this sound like you? Please apply today!
Job title : Team Assistant
Duration: 2-month minimum temporary
Start date: ASAP
Hours : Monday - Wednesday 9am-6pm (Part-time)
Location : Farringdon
Hourly rate: £14-16phr
Duties include:
1. Managing incoming and outgoing correspondence, including emails, phone calls, and mail.
2. Organising and maintaining physical and digital filing systems for documents, records, and other materials.
3. Ordering office supplies and ensuring inventory levels are sufficient.
4. Assisting with the setup and maintenance of office equipment, such as computers, printers, and telecommunication systems.
5. Welcoming visitors and clients, ensuring they have a positive experience.
6. Tracking team expenses and maintaining accurate records.
7. Reconciling expense reports and ensuring adherence to company policies.
8. Liaising with finance or accounting departments for processing reimbursements or payments.
9. Coordinating and scheduling meetings, including booking conference rooms and sending out invitations.
10. Preparing meeting agendas and distributing relevant materials to participants.
11. Creating and formatting PowerPoint presentations or other visual aids for meetings or presentations.
12. Assisting with technical setup for virtual meetings, such as video conferencing or screen sharing.
13. Planning and organising team lunches, including ordering catering or making reservations.
14. Arranging travel accommodations, including flights, hotels, and transportation.
15. Managing itineraries and ensuring travel plans align with business objectives and schedules.
16. Coordinating with internal and external stakeholders to schedule appointments and meetings.
17. Maintaining and updating executives' calendars, including scheduling and rescheduling appointments as needed.
18. These duties encompass a wide range of administrative tasks aimed at supporting the smooth functioning of the office and facilitating the work of the team.
Candidate specifications/requirements
19. Team Assistant/ Office Coordinator experience required
20. Excellent time management skills and ability to multitask and prioritise work
21. Strong communication and organisational skills in a fast-paced environment
22. Must be positive and a team player
Benefits of being a temporary candidate via Adecco
23. Weekly pay
24. Contract of Employment
25. Paid annual leave
26. Access to an exclusive employee benefit and discount portal
27. Pension contributions
28. Ongoing support from a dedicated consultant
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.