Reporting to the project leadership team, the Project Administrator provides comprehensive administrative and coordination support to a multi‑disciplinary project team. The role is office‑based and plays a critical part in ensuring the smooth day‑to‑day operation of the project by managing logistics, documentation, systems access, travel, and facilities support.
This position requires a proactive, highly organised self‑starter who is comfortable engaging with both client stakeholders and internal support functions to ensure all administrative and operational needs are met efficiently.
Responsibilities
* Provide full administrative support to the project team, ensuring daily operations run effectively
* Organise and manage meeting rooms, seating arrangements, furniture, and office logistics as team members join or leave the project
* Coordinate catering and maintain coffee and food orders for personnel
* Arrange business travel, accommodation, taxis, and visitor logistics
* Support personnel and their families with relocation matters including accommodation, schooling, and transportation where required
* Prepare, number, issue, file, and maintain project correspondence and letters
* Maintain accurate project registers and logs on SharePoint, including vacation, IT equipment, travel, catering, and document registers
* Manage SharePoint access and system permissions for new starters and visitors
* Liaise with IT to resolve conference room issues, ensure photocopiers are operational, and support general IT requirements
* Prepare meeting rooms and TV monitors for daily toolbox talks and distribute toolbox notes
* Support document management activities as required by the project team
* Ensure effective communication and coordination with internal support functions to resolve issues and maintain project continuity
* Carry out additional administrative responsibilities as required to support the project
Requirements
* Previous experience in a Project Administrator, Project Coordinator, or Office Administrator role within an engineering or project environment
* Strong working knowledge of SharePoint, Microsoft Word, Excel, and DocuSign
* Excellent organisational skills with the ability to manage multiple priorities in a fast‑paced environment
* Strong communication and stakeholder engagement skills
* Proven ability to work independently as a self‑starter and proactively resolve issues
* Comfortable working full‑time on site, 5 days per week
* Attention to detail and a structured approach to documentation and record keeping
#J-18808-Ljbffr