Accounts Payable Officer
Liverpool
Contract
£17 per hour PAYE
Our client is looking for an experienced Accounts Payable Officer
Flexible working hours - office days are 2 per week min
We have a number of opportunities we are recruiting for visit our website for more details colbernlimited co uk
You will work on LCC's finance system (SAP) to process purchase order invoices and non-order payments accurately to strict deadlines.
Supporting the P2P process by proactively identify and resolving statement reconciliation issues and queries whilst building and maintaining relationships with stakeholders, both internal and externally.
Utilising and interrogate reports and workflows.
To champion customer service by providing a customer focused, business friendly service.
Responsible for the accurate and timely processing of all payments, including, but not limited to, invoices, credits, certificates, non-order payments, consolidated uploads, staff expenses, emergency UK and foreign payments in accordance with established procedures, CSOs and Financial regulations
Assess and apply the correct application of VAT and CIS (Construction Industry Scheme) deductions
Be responsible for the use of duplicate/erroneous payment software to identify and prevent incorrect payments and to then make necessary amendments to the financial database.
Demonstrate knowledge and understanding of the importance of preparation and checking of documentation prior to processing
Develop and maintain strong positive relationships with vendors, reconciling statements, addressing queries and discrepancies promptly
To work effectively and cooperatively with stakeholders across the organisation daily when chasing goods receipt notes and approvals
Promotes best practice in accordance with financial regs and procurement standing orders (CSO's) by supporting and educating colleagues on correct P2P processes
Ability to handle confidential and/or sensitive information with appropriate discretion
Use initiative and established procedures to investigate and resolve internal and external queries
Update daily and maintain electronic systems, including IT systems, spreadsheets, databases and to produce required outputs e.g.,
To undertake administrative duties as required including telephone calls, mail administration using both manual and computerised systems
Pursuance of debts as required Supervision and Management Responsibility:
Not applicable Budget and Financial Responsibility:
Being fully accountable for managing the council's resources well and complying with statutory requirements. This includes managing time, avoiding unnecessary waste, reuse and recycle resources to reduce personal impact
Social Value Responsibility:
Drive for social value through all activities, ensuring wider social, economic and environmental benefits for the council, residents and communities Physical Demands of the Job:
You will be required to sit stationary and use a computer for sustained period of time Corporate Responsibility:
Contribute to the delivery of the Council Plan.
Delivering and promoting excellent customer service, externally and internally.
Commitment to customer excellence by dealing with customer feedback, including complaints, and learning from feedback in the drive for continuous improvement.
Making the council a great place to work, living the council's values, actively engaging in regular communications including team meetings, undertaking training as required and being responsible for managing own performance.
Develop the City Council's commitment to equal opportunities and to promote non-discriminatory practices in all aspects of work undertaken.
To ensure that all work functions are undertaken in accordance with health and safety legislation, codes of practice and the City Council's safety plan. Competency Framework:
We operate a competency framework, a set of core behaviours which define how we are expected to approach our work, how we perform in certain situations and how we treat each other. Each competency details the standards of behaviours and skills required by all staff and this in turn supports delivery of our aim and our council plans linking them together with our values.
The post holder will be required to demonstrate the ability to perform at the following competency Level 1
The competency framework can be found here.
This job description is not intended to be either prescriptive or exhaustive. It is issued as a framework to outline the main areas of responsibility. You will be expected to carry out any other duties that may reasonably be required in line with your main duties and changing priorities of the organisation.
Person Specification
Assessment methods used: I = Interview, P = Presentation, A = Application, E = Exercise, T = Test, AC = Assessment Centre
Desirable Association of Accounting Technicians (AAT) or other business-related qualification
Comprehensive understanding and up-to-date training/knowledge of anti-fraud practices to safeguard the Authority against fraudulent activities
Evidence of on-going personal development
Understanding of CIS (construction industry scheme) & IR35 regulations
Proven experience of working in an accounts payable or similar financial role
Previous data entry experience within a financial environment (preferred SAP knowledge but not limited to
Ability to communicate effectively both orally and in writing in a manner, which is clear, fluent, jargon-free and readily understood by colleagues and customers at all levels
Good numeracy skills - able to calculate/check/produce figures/statistics where required
Good organisational skills with ability to manage time, work to deadlines and prioritise work in an effective and productive manner
Able to use own initiative and work with limited supervision actively problem solving and implement solutions in a focussed and positive way while understanding the need to consult with line manager on occasions
Effective IT skills with ability to confidently use MS Office systems to produce documents, presentations, reports and emails and to input, retrieve and analyse from IT systems and databases
Ability to work as part of team and has a clear understanding of team working
Demonstrate a good methodical approach to tasks with the ability to pay close attention to detail
Ability to handle confidential and/or sensitive information with appropriate discretion
Good understanding of the HMRC VAT, IR35 and CIS regulations
Ability to understand relevant policies and procedures, as they affect the role, and the quality standards and outputs required in the job
Ability to build and develop effective relationships at all levels of the organisation, and with customers and suppliers
PLEASE VISIT OUR WEBSITE FOR MORE OPPORTUNITIES colbernlimited co uk
The first part of our recruitment process is to send your CV. Should you be short listed Colbern Limited will contact you within 5 days or we may contact you about other job opportunities. Colbern Limited along with our clients are an equal opportunities employer