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AJ Chambers have a great role for a Legal Secretary to join a top Property Litigation team within a top Law Firm in the City of London.
Main duties will include but not limited to:
* Prepare, format, and amend legal documents and correspondence (e.g., claim forms, witness statements, court bundles).
* Manage fee earners’ diaries, schedule appointments, and coordinate meetings and court dates.
* Open and close files, ensuring compliance with firm and regulatory procedures.
* Conduct Land Registry and Companies House searches and prepare simple reports.
* Draft routine correspondence and assist with court form submissions and applications.
* Manage billing processes including preparing invoices, timesheet entries, and liaising with accounts.
* Liaise with clients, counsel, court staff, and third parties professionally via phone, email, and in person.
* Ensure file management compliance including archiving, document storage, and file reviews.
* Handle administrative tasks such as photocopying, scanning, filing, and post distribution.
* Support with case preparation including bundling and pagination of legal documents for hearings and trials.
Skills and Experience Required:
* Previous experience as a legal secretary in property litigation or general litigation.
* Strong working knowledge of legal terminology, court procedures, and document formats.
* Excellent typing and audio transcription skills (60+ wpm).
* Proficient in MS Office Suite (Word, Outlook, Excel, etc.) and legal case management systems.
* High level of attention to detail and strong organisational skills.
* Ability to manage time effectively and work under pressure.
* Professional telephone manner and client service skills.
* Discreet, trustworthy, and able to handle confidential information appropriately.
* Experience supporting multiple fee earners.
* Knowledge of electronic court filing systems (e.g., CE-File).
* Familiarity with billing software (e.g., Elite, SOS, or similar systems).
* Personal Qualities:
* Proactive and self-motivated.
* Calm and composed under pressure.
* Team player with a flexible, can-do attitude.
* Strong written and verbal communication skills.
* Client-focused with a commitment to delivering a high-quality service.
Qualifications:
* Legal Secretarial Diploma or equivalent experience preferred.
The role will offer a competitive salary and hybrid working
For further information please contact Ella Britton
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