This job description provides detailed information about the Payroll Accounts Assistant position, including responsibilities, key skills, schedule, and other relevant details. However, it can be improved for clarity and readability by organizing the content more effectively and removing redundant or irrelevant information such as extensive location updates and job alerts. I will retain all essential information and enhance the formatting for better engagement.
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Position Overview
This is an office-based temporary Payroll Accounts Assistant role responsible for supporting the finance department with accounting operations. The role involves maintaining accurate financial records, processing invoices, and ensuring smooth financial transactions. Candidates should be detail-oriented, organized, and capable of managing multiple tasks efficiently.
Key Responsibilities
1. Generate and send customer invoices from Sage and SimPRO
2. Print credit card statements, allocate receipts, and record in Sage
3. Enter and process consumable orders in Sage, and place stock orders
4. File and archive company documents
5. Create customer and supplier accounts in Sage and SimPRO
6. Request supplier statements and process payments
7. Enter supplier invoices into SimPRO and transfer to Sage
8. Handle office calls and take messages
9. Process weekly engineer payments and perform customer credit checks
10. Check and make credit card payments as needed
11. Run VAT return and ensure quarterly direct debit payments
12. Calculate and process staff payroll via Sage, including pension uploads monthly
13. Pay PAYE/NI to HMRC monthly
14. Invoice rental units, borough rates, and logistics monthly
15. Perform bank reconciliation, load invoices, and chase debts weekly
16. Close off RBS system and tidy Aged Creditors monthly
17. Ensure compliance with health & safety procedures
Key Accountabilities
* Processing and accuracy of invoices, payments, and bank reconciliations
* Timeliness of payments
* Managing aged debtors
* Providing accurate reports
Key Skills and Experience
* Proficiency in accounting software and MS Office (Outlook, Word, Excel)
* 1-2 years of experience in a similar role
* Understanding of financial regulations
* Ability to work independently and in a team
* Effective written and verbal communication
* Strong organizational and time management skills
* Attention to detail and ability to meet deadlines
* Full UK driving license
Schedule
* 3 days per week (Tuesday, Wednesday, Thursday)
* 09:00-15:00 hours
* Office-based role
Additional Information
* We value passion, energy, adaptability, and a positive attitude
* Ability to communicate effectively at all levels
* Autonomous and team-oriented work style
Employment Details
* Entry level
* Temporary position
* Management and Manufacturing industry
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