About us : We are one of the top three automotive retailers in the UK, proudly representing 32 manufacturer brands, selling a huge range of new and used vehicles from over 150 dealerships across the UK and Ireland. We believe our people are our greatest asset, and we’re committed to recognising the valuable contribution each person makes. That’s why we continue to invest in a leading rewards and benefits package designed to support your career, wellbeing, and life outside of work. Job Title: Fleet Administrator Location: Beaconsfield Hours: Monday to Friday 9am-5:30pm Contract: Full-time, Permanent We are looking for a well-organised Fleet Administrator to support used fleet and buyback operations from our Beaconsfield office. This role focuses on accurate administration, strong communication and effective coordination with internal teams and external partners. The Role: You will provide administrative support across vehicle sales and defleet activity, ensuring key processes are completed accurately and within agreed timescales. Key Responsibilities: Administer used fleet and buyback vehicle sales from invoicing through to release Confirm receipt of buyer payments and update fleet systems accordingly Coordinate defleet activity, including inspections, collections and vehicle returns Liaise with buyers, internal departments and external agencies to resolve queries Maintain oversight of traffic and parking contraventions and related administration Produce and distribute routine reports and provide general administrative support Skills and Experience Required: Previous administrative experience, ideally within fleet or automotive environments Strong Excel skills and good numerical understanding High attention to detail and strong organisational skills Professional telephone manner and clear communication skills Core Benefits: Competitive salaries with structured pay scales and progression as you grow within the business Generous annual leave that increases with your length of service Enhanced family leave, including 6 months’ full pay for maternity and adoption leave, and 2 weeks’ full pay for paternity leave Access to Techscheme for discounted technology purchases with flexible payments Health & Wellbeing: Eyecare vouchers to help cover vision care needs Smart Health – 24/7 access to GP services to support your mental and physical wellbeing Dental insurance for everyday dental care and unexpected treatments Critical illness cover for peace of mind during life's most challenging moments Financial Wellbeing: MyView PayNow – access a portion of your pay as you earn, with features to stream, save, and track your money through a user-friendly app Free will writing services to help plan for the future Flexible life assurance options and partner life assurance for added protection Leisure & Lifestyle: Discounted gym memberships to support an active lifestyle Travel insurance to help you explore with confidence Access to home and technology vouchers bYond card and a wide range of exclusive retail and lifestyle discounts We strongly believe in nurturing and providing our people with specific manufacturer brand and management training to enhance career development opportunities. We have a great bunch of people, and we like to celebrate and encourage success at all levels. Lookers and Charles Hurst are an equal opportunities employer. We are committed to a working environment that is free from discrimination, is inclusive, and empowers our people to bring their whole self to work and reach their full potential. If your application is successful, we will conduct relevant employment checks prior to you commencing employment with us. These will include verifying your recent employment, address, credit history and a standard criminal record check. For roles that require you to drive, a driving licence check will also be carried out. Please note, all offers of employment are made subject to a 6 month probation period commencing from your start date. We take our data protection responsibilities very seriously and are committed to upholding and respecting your privacy rights. Information about how we will process your data including the types of data we collect, the purposes for which we use it, who we may share it with and how long we keep it are set out in our privacy notice. It also includes information about your individual privacy rights. Please make sure you read our Privacy Notice so that you understand how we may collect and use your data.