Interim Transport Administrator - View to moving into a permanent role Based near Welwyn Garden City Monday to Friday (8am - 4pm) Salary £25,500 Urgent support on contract basis / potential to move into permanent role Purpose of job All tasks related to the smooth running of the Transport Office and Transport function. Key output/deliverables To manage UK/Export/Scottish & Irish (S&I) third party Transport administration Report defects and raise invoices for vehicle leasing company. Manage charges/recharges against defects, repairs and hire periods Ensure Transport for Export/Scottish & Irish (S&I) orders from WGC are planned and booked to meet customer expectations and utilise all available efficiencies Create UK/Export/Scottish & Irish (S&I) KPIs and report monthly, meeting with the Transport Manager on a regular basis to review Assist in claims process against UK, Export, S&I haulers completed in timely manner, including damaged product, lost or stolen loads or credits for agreed haulier inefficiencies Secure best delivery rates and services for specific UK/Export/Scottish & Irish (S&I) orders with approved haulers. Collate all issues/claused report emails from EV Cargo and all other 3rd party haulage and upload into the various failed delivery reports. Check inbound PODs for any issues and check the status of any held stock with 3rd party haulage for return. Cross check all invoices for transport services, 3rd party transport and sundry. Input into system, raise issues credit requests and chase outstanding issues raise POs. Progress of UK and export deliveries is monitored, responding to issues, and taking action to optimise individual deliveries. Challenge UK/Export/Scottish & Irish (S&I) key suppliers performance and initiatives on a day to day basis to recover poor collection or delivery occurrences Maintain company FORS standard data Report defects and raise invoices for vehicle leasing company. Manage charges/recharges against defects, repairs and hire periods Principal responsibilities Assist with debrief: To debrief own fleet drivers. Reconcile COD report, identify any delivery anomalies and enter onto failure report. Collect any post from Reception, collect job sheets from DC, check customer key box, check truck keys on site, and report any missing. Manage purchase order entries from inception to MIGO. Raising any discrepancies on the transport supplier Invoices. Daily notification of own route activity to wider business Daily route check to ensure all routes have departed Daily defect report checks against vehicles/drivers in Truckfile Manage supplier QC and risk data. Maintain relevant purchase order files and costs spread sheets Fill in temperature sheet. Fill in debrief sheet. Send these reports to email groups. All other relevant duties as and when required. Performance measures Producing KPIs for Jigsaw and other assorted transport KPIs and creating monthly KPI and performance record Managing Truckfile defect recording daily Education and experience Educated to GCSE level or equivalent Previous experience working in a Transport Environment (desirable) Strong administration background Key competencies Well organised and must have good time management Attention to detail and accuracy Ability to work effectively and efficiently both in an individual capacity and in a team-oriented environment. To be able to work under pressure and have problem solving skills Proficient with Microsoft applications Good communication (both written and verbal) skills