Medical Typist/Administrator
Band 2
Great Western Hospitals NHS Foundation Trust is a unique organisation, serving as the sole integrated provider in the Bath and North East Somerset, Swindon, and Wiltshire system. Our scope extends beyond boundaries as we oversee adult community services in Swindon and provide acute care from the Great Western Hospital.
Our 5,500 staff have 1.2m patient contacts a year, with 13,000 operations carried out in our Theatres, around 4,000 babies born, and our emergency attendances are now well over 100,000 per year. Those numbers only tell part of our story about what an exciting time it is to join Great Western Hospitals.
We are cultivating a culture that fosters our ambitions, prioritising equality, diversion, inclusion, wellbeing, and leadership. We aim to create an environment where every member of our team can truly thrive.
Applications for this role should be written by the applicant. If artificial intelligence (AI) programmes are used, then the application may be rejected due to this document being an important part of the assessment process. This does not prevent applicants seeking appropriate support with applications should they need to for the purposes of any declared disability.
If we receive a high volume of applications, we may close adverts prior to the published closing date. Therefore, we advise you to complete and submit your application as soon as possible.
Job overview
This is a part time role for 22.5 hours per week
The post holder will work as part of the Medicine Directorate in DOPS (Department of Older Persons Service) and Neurology secretarial group. You will provide typing and general administration services to the Directorate supporting consultants and other clinical staff in providing a high standard of patient care.
As part of an administrative and secretarial team you will work towards Departmental, Directorate and Trust performance and quality targets.
Main duties of the job
* Typing correspondence following clinic appointments. Ensure that all work leaving the Department is of the highest quality in terms of presentation and layout and is dispatched within agreed timescales.
* Learn the digital dictation system and ensure that processes are followed.
* To undertake administrative and clerical duties related to Electronic Referrals System as required.
* Update and maintain a working knowledge of hospital systems so that enquiries can be dealt with efficiently.
* Distribute all incoming correspondence and ensure outgoing mail is ready for daily collection.
* Participate in regular meetings and will be actively involved in generating ideas for service improvement.
* Promote a positive image of the Trust at all times.
* Other duties and responsibilities of the post will be flexible and will be reviewed by the Team Leader.
Working for our organisation
We are proud to be part of BSW Hospitals Group – a formal partnership between Great Western Hospitals NHS Foundation Trust, Royal United Hospitals Bath NHS Foundation Trust and Salisbury NHS Foundation Trust. With a combined workforce of over 17, 600 colleagues, and budget of 1.6 billion the Group is united by a common purpose to deliver the best possible care to over 1 million people.
We are creating a health and care system that works with the people we care for, reducing the differences people currently face in access, experience and outcomes, improving the experience of our colleagues and tackling shared challenges like sustainability and finances. Every improvement we make across our Group will be guided by what creates the greatest benefit for our colleagues, our patients, our communities and our partners.
Detailed job description and main responsibilities
The post will be an integral part of the Unscheduled Care Secretarial Group providing an efficient typing service to the division in support of the work of Clinicians to maximise patient care.
Please see attached the full Job Description
Person specification
Education
* RSA Typing or equivalent keyboard skills
* GCSE level C or above in English and Maths
* Microsoft Office IT packages
* Certificate in Medical Terminology
* European computer Driving Licence
Experience
* A proven track record within a related administrative or secretarial role
* Previous NHS experience
* Knowledge of Medical Terminology
* Knowledge of security and confidentiality in relation to handling personal information
Thank you for expressing interest in this role. For further employer guidance, please review the attached supplementary applicant information.
The Trust is a Disability Confident Employer; all applicants who have a disability can opt to be considered under the guaranteed interview scheme, which means that, providing they meet the minimum essential criteria for the post, they will be offered an interview. We are also proudly accredited as a Veteran Aware organisation and have signed The Armed Forces Covenant.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications, subject to eligibility of the role for a skilled worker visa and salary requirements. Not all roles in the Trust are eligible for sponsorship.
Eligibility for this role requires:
* Current right to work in the UK, subject to verification.
* Qualification of the eligibility sponsorship criteria
Current employees should be aware that this position is advertised as a Great Western Hospitals position and appointment ends any TUPE protection.
Candidates are responsible for covering the cost of their own DBS check if required: £21.50 for a Standard DBS check, recoverable from the first pay, or £49.50 for an Enhanced DBS check, divided and recoverable over the initial two pay periods. Payment for DBS checks for bank posts must be settled prior to commencement. Apprentices are exempt from DBS payment.
We are committed to supporting our staff in achieving a healthy work-life balance through flexible work arrangements. Upon joining the Trust, you have the right to request flexible working, with an unlimited number of requests allowed.
Upon acceptance of a job offer, your information will be transferred to the national NHS Electronic Staff Records System. All communication regarding your application will be conducted via email; please ensure to check your junk/spam folders as emails may occasionally be filtered there.
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