Executive Assistant – Albyn Hospital, Aberdeen
Albyn Hospital, part of Circle Health Group in Aberdeen, is a leading independent healthcare provider offering complex surgery across the UK's private sector. This role provides full‑time executive support within the Senior Management Team.
Role: Executive Assistant (37.5 hrs per week) with a flexible shift pattern. Salary up to £39,000 per year depending on experience, training and qualification.
Duties
* Provide professional and confidential support to the Senior Management Team, including diary management, email handling, document preparation and timely dissemination of key information.
* Coordinate internal and external communications, screen calls and visitors, and relay messages accurately and efficiently.
* Prepare high‑quality reports, presentations and meeting packs using Microsoft Office, ensuring a consistent and professional format.
* Manage the full cycle of hospital meetings (Medical Advisory Committee, governance, operational and financial meetings) – issue agendas, attend meetings, take accurate minutes and circulate actions and outcomes promptly.
* Track and follow up on action points to ensure completion and accountability.
* Oversee accurate and up‑to‑date maintenance of consultant practising privileges documentation in line with CHG policies.
* Serve as the first point of contact for complaint handling, ensuring all complaints are acknowledged, investigated and managed in line with CHG’s Complaints Policy.
* Manage travel arrangements for the Senior Management Team, including booking transport, accommodation and meeting venues as required.
Qualifications & Experience
* Proven experience as an Executive Assistant or senior‑level administrative support within a fast‑paced environment.
* Excellent organisational and time‑management skills with the ability to prioritise and manage multiple tasks.
* Strong verbal and written communication skills, with proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
* High level of discretion, professionalism and attention to detail.
* Confident in working with senior leaders, consultants and multidisciplinary teams.
* Experience within a healthcare, hospital or regulated environment.
* Knowledge of medical terminology or governance processes (e.g. MAC, clinical complaints).
* Familiarity with consultant database systems.
* Event coordination and minute‑taking experience in formal meeting settings.
Salary & Benefits
* Competitive starting salary up to £39,000 per annum.
* 25 days holiday per year + bank holidays, increasing to 30 days with service.
* Private Healthcare Scheme covering pre‑existing medical conditions.
* Friends & Family Hospital Discounts.
* Family‑friendly policies including enhanced maternity, paternity and adoption pay.
* Non‑contributory life insurance.
* Staff engagement hub with discounts, rewards and voluntary benefits.
* Access to resources, tools and services to support wellbeing.
* Employee recognition programmes.
* Industry‑leading training and development opportunities.
#J-18808-Ljbffr