Overview
Rullion is offering an exciting opportunity for an HRIS Specialist ready to make an impact within a well-established rail organisation.
In this role, you'll take ownership of HR systems, supporting their ongoing development and ensuring they effectively meet the needs of the business and its workforce.
Join a forward-moving rail organisation where your expertise will help power the systems behind a workforce that keeps the country connected.
Purpose of the Role
* Maintain the company's HR and Payroll system (Workday).
* Configure changes across HCM, Time Tracking, Absence, Security, Integrations, Reporting and Payroll modules in Workday.
* Manage and monitor integrations to and from Workday.
* Act as SME in the development of HR systems in line with the HR global/regional strategy, maximizing the use and value of our HR Systems and tools.
* Support the HR functional ownership, governance and controls.
* Partner with representatives of CIO, CTO, Regional SMEs and application support teams; provide best‑practice guidance on Workday functionality, ensuring system scalability and adherence to legal and company compliance.
* Coordinate and prioritise HR functional technology changes requests.
* Participate in problem solving in relation to process, service, technology and data issues.
* Create and maintain operational documentation in relation to the deployed HR technology and hand over to HRIS BAU and shared services.
* Serve as the SME for how people data should be transacted and moved between systems.
* Support HRIS on best practice and continuous improvement in relation to HR systems and data.
* Lead system implementations/changes from project phase to BAU, liaise with customers, colleagues, key stakeholders and third parties to manage system requirements.
* Lead data governance activities and audits; in-depth understanding of payroll processing.
* Work as part of a small team to support the business.
Main Duties and Responsibilities
* Manage system performance issues and incident management.
* Configure changes such as new work schedules, new collective agreements, new pay types etc.
* Undertake all required trainings; stay up to date with system releases and change in functionality.
* Manage and maintain integrations.
* UAT – review scenarios to ensure functionality is compliant with HR legislation, company policy and processes; complete testing.
* Create the appropriate user documentation and procedures to support new implementations and changes, and assist in training on the updated functionality.
* Act as SME for HR Systems; support with pay award configuration changes and data maintenance; support and upload mass data changes.
* Communicate upcoming HR system changes.
* Work with regional process owners regularly to confirm upcoming needs, anticipate impact on change; prepare cut‑over plans for go‑live of anything new.
* Manage position‑based access in line with Company policy, role framework and GDPR; raise any concerns/risks appropriately.
* Work closely with the business and internal teams to drive improvements and build good working relationships.
* Manage annual maintenance activities – i.e., two system releases annually.
Skills and Experience – Essential
* In‑depth experience using HR/Payroll Systems.
* Experience in configuring changes in HCM, Time Tracking, Absence and/ or Payroll.
* Experience managing multiple downstream systems, interfaces, annual upgrade/patching activities.
* Experience implementing change/new solutions to support the employee life cycle.
* UAT experience.
* Experience managing incidents.
* Experience with people data (HR & payroll).
* Experience using reporting tools.
* Good communication skills.
* Good working knowledge of Excel.
Skills and Experience – Desirable
* Experience using Workday, SAP, Oracle, Peoplesoft, Zellis.
* Experience in automation.
* Understanding of complex terms and conditions.
* Experience working in a similar role, ideally within a shared services environment.
* Understanding of organisation and people data, ideally in a complex business environment working with multiple sets of terms and conditions.
Behavioural Competencies
* Approaches goals and objectives with drive, energy and enthusiasm.
* Has a 'right first time' and 'can do' attitude.
* Generates ideas.
* Delivers excellent customer service.
* Proactive approach to work and uses own initiative to implement improvements.
* Embraces new challenges, is hands‑on operationally and gets things done.
* Sets high standards of work for self and team, and consistently achieves these.
* Commitment to good governance.
* Listens attentively to others' perspectives and provides constructive feedback and coaching.
* Adheres to core values.
EEO Statement
Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants.
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