APPOINTMENT OF SCHOOL ADMINISTRATOR TO START SEPTEMBER 2025 FULL-TIME DURING TERM TIME We welcome pupils of all cultures and backgrounds.We nurture a community where safety, respect andtrust are paramount. We share in both our triumphsand defeats and know how important it is to embraceboth as learning opportunities. This enables our pupilsto make sense of the world and know how to have apositive impact upon it. As an independent school we are not obliged to teachthe National Curriculum, however, much of what wedo is heavily based upon it. We have the privilegedfreedom to enhance our curriculum offer as we see fit. As a school reflective of its practice, we work hard toensure we are always making the most of this gift and,how this affects all spheres of school life. Above all,we want our pupils to have a tremendously enjoyableday at school, every day, certain of progress theyknow they have made however large or small by theend of it. Hampton Pre-Prep & Prep School is a selective,independent day school for approximately 230 pupilsacross two sites. The Pre-Prep is accommodated in itsown attractive Edwardian buildings in WensleydaleRoad, and the style of the property helps to create asecure and homely feeling for the children in this early,very formative stage of their schooling. The Prep, onGloucester Road, has been completely rebuilt andopened in February 2016. Our core function is to provide an excellent all-roundeducation. We want our pupils to make excellentprogress that results in superb achievements whilstthey are with us. We want them to transfer happily andsuccessfully to their next school. We value effort as much as achievement; we workhard to promote and sustain the conditions where bothcan be celebrated. We rely on each other. HAMPTON PRE-PREP & PREP SCHOOL Teaching girls aged 3-7 and boys aged 3-11, we offer an excellent all-round education, with superb pastoral care and exceptional teaching. At Hampton Pre-Prep & Prep School every child is recognised as a unique individual and allowed to flourish in a nurturing, lively and happy environment.This is an excellent opportunity for a friendly andenthusiastic administrator to join our busy schooloffice. Providing a warm, friendly, and approachablewelcome to pupils, parents, staff and visitors isfundamental to success in the role andresponsibilities include reception and administrationas well as supporting a wide range of functionsacross the School. The successful candidate will be an excellent teamplayer with strong IT, administration, secretarial andorganisational skills and will be confidentcommunicating via email, telephone and face-to-face.Meticulous attention to detail, discretion, resilienceand a friendly, customer-focussed approach isequally important. You will also enjoy working in a busy, fast-pacedenvironment with varied responsibilities and becomfortable working to deadlines. The role would besuitable for candidates with office admin/finance orPA experience and who are flexible and adaptable tomeet the ever-changing needs of both pupils and theSchool.The individual will be required to assist with providingfirst aid support to pupils in a calm and sensitivemanner. First aid training will be provided. Salary: The salary will be based on the Hampton SchoolScale for Support Staff and will be commensurate onthe qualifications, experience and skills of thesuccessful candidate. In addition there are attractive benefits including pension, cycle to work scheme, free on-site lunch during working hours and sports & fitness facilities. You will be paid in equal monthly payments, on the 25th of the month into a bank account of your choice. Hours: Term Time9.00am to 5.30pm (including a 1 hour unpaid lunch break) Monday to Friday. This is an exciting opportunity for a positive and dynamic individual who shares our vision and aspirations thatevery child succeeds. KEY RESPONSIBILITIES To be the first point of contact for visitors and parents whether that be on the telephone or inperson Assist with providing first aid support to pupils Responsibility for preparing registers and attendance lists Liaise with the catering team regarding catering arrangements Provide administrative support to School trip leaders including the booking of venues andcoaches including the weekly swim trip Ensure pupil records are kept up to date and communicating with appropriate departments whenchanges are made Responsible for the preparation of the weekly Headmasters bulletin Preparing Headmasters commendation and sports certificates To respond to emails in a timely and appropriatemanner, direct and forward queries to othermembers of staff for their action, as required andassociated filing Other duties may be added to or removed from this job description, depending upon the qualifications, expertise and experience of the successful candidate. To assist with School and pupil filing, document retention, correspondence and other records in linewith the Schools Data Protection Policy Ensure the stationery store is kept fully stocked, and reorder items, as required Deal sensitively with pupils, parents, other schools, prospective parents and with the general public on awide variety of topics, either in person, on the phoneor by letter Responsible for collating and ordering of the annual departmental orders as well as ad-hoc orderingthroughout the year To open and distribute post as necessary Create the termly billing data for the Prep and PrePrep To assist with the production of printed material forschool events, e.g. sports day, concerts, schoolproductions Assist the Office Manager with any other tasks thatarise during the School day. Essential Criteria: A commitment to promoting the safeguarding and wellbeing of children A range of good grades at GCSE Conscientiousness with the energy and enthusiasm directed towards the smooth runningof the School office/reception Enthusiastic with a willingness to go the extra mile and a can-do attitude Flexible with the ability to work efficiently as part of a team or independently as required A professional, yet caring and compassionate approach to dealing with children Excellent interpersonal and communication skills and able to deal confidently via email andtelephone or face-to-face Ability to deal sensitively with and build rapport with children Commitment to promote the aims and ethos of the School and understand the nature ofindependent education and of the highexpectations within the sector PERSON SPECIFICATION Commitment to promote the aims and ethos of the School and understand the nature of independent education and of the high expectations within thesector Commitment to providing a warm, friendly, and approachable welcome to pupils, parents, staff andvisitors. Courteous, calm and articulate even when working under pressure Excellent organisational skills with the ability to prioritise and multi-task Reliable with good time-keeping and smart appearance Excellent attention to detail Excellent ICT skills Able to be flexible with working hours should the need arise. Desirable Criteria: Experience with children. The successful candidate will have the following experience, skills and personal attributes: It is the policy of Hampton Pre-Prep & Prep School to provide equal employmentopportunities for all qualified individuals and toprohibit discrimination in employment on anybasis protected by applicable law, including butnot limited to race, colour, religious creed, maritalstatus, sex, sexual orientation, ancestry, nationalorigin, age, medical condition or disability. Hampton Pre-Prep & Prep School promotesequal employment opportunities in all aspects ofemployment through positive employmentpolicies and practices. If any special requirements or accessarrangements are required to attend aninterview, please inform the School Offers of employment will be made on merit and suitability of qualifications and experience, inpursuit of our policy of equal opportunities. SAFEGUARDING The post holders responsibility for promoting andsafeguarding the welfare of children and young persons for whom s/he is responsible, or with whom s/he comes into contact will be to adhere to and ensure compliance with the Schools Safeguarding Policy and Procedures at all times. If in the course of carrying out the duties of the post the post holder becomes aware of any actual or potential risks to the safety or welfare of children in the School s/he must report anyconcerns to the Schools safeguardingdesignated person(s) or to the Headmaster. The School reserves the right to offer the post atany stage in the appointment process This post involves working with children, it is an offence to apply for this role if you are barred fromengaging in regulated activity relevant tochildren. Please note all appointments are subject to the Hampton School Trust Recruitment,Selection and Disclosure Policy andProcedure.