AgeCare Care Homes is dedicated to providing exceptional care and support to our residents. We are looking for a versatile and skilled Administrator to join our team and be the right hand to the Management Team at Hargrave House.
We are seeking an all-rounder Administrator with excellent customer service skills, sound computer skills, and experience in reception and business administration. The ideal candidate will be responsible for providing comprehensive business support to the Manager and Deputy Manager and ensuring smooth day-to-day operations.
Responsibilities will include:
1. Management Support
Assist the Head of Business with daily administrative tasks ensuring smooth operations.
Facilitate efficient communication across the office or department.
Answer phones, manage office calendar and schedule appointments.
Complete general clerical work and recordkeeping tasks.
Create reports and presentations.
Assist with marketing and social media.
Office Support:
Answer phone calls and direct inquiries to the appropriate personnel.
Handle office correspondence, emails, and scheduling.
Prepare reports and presentations for the Business Lead Manager.
Support the Business Lead Manager with handling various administrative duties, including but not limited to managing office correspondence and maintaining accurate records.
Communication:
Serve as a point of contact for managers and employees.
Relay important messages and announcements.
Ensure effective communication across departments.
Facilitate meetings and take meeting minutes.
Financial Coordination:
Assist Head of Business in budget tracking and expense management.
Liaison with the finance team to process invoices and payments.
Monitor office supplies and equipment inventory.
HR Administration:
Assist with HR-related tasks, including employee records, benefits administration, and recruitment coordination.
Maintain accurate employee files and records on Coolcare.
Collaborate with the Business Lead Manager to address HR-related challenges.
Requirements for Position:
Strong organizational skills.
Proficiency in Microsoft Office (Word, Excel, Outlook).
Must have knowledge of Microsoft Teams
Excellent verbal and written communication abilities.
A proactive and detail-oriented approach.
Company Benefits
28-days Annual Leave (Pro-Rata)
Pension contributions
Full induction and ongoing training
Opportunity to grow and develop in the company
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