Sales and Office Administrator
COMPANY DESCRIPTION, PROFILE AND SCOPE OF ROLE
Our client is an established, and rapidly growing engineering business, with strong and sustained investment in people, capital and plant. Possessing a strong set of values, their team work, culture and ethics are at the root of their success. The company are a leader in their field.
Due to continued growth they’re seeking to appoint a Sales Office. The successful candidate will hold a pivotal position working closely with both the Sales department and general office. You will help support seamless operations and the efficient execution of sales activities. Key responsibilities will encompass a wide range of tasks and responsibilities, including management of customer databases, preparing sales reports, processing orders, and providing administrative support to the sales team to enhance their productivity and effectiveness. Beyond directly supporting sales efforts, the Sales and Office Administrator also contributes to the overall organisation by managing office supplies, scheduling meetings, and handling correspondence.
You will have a high level of administrative competency, and the ability to self-manage, and self-motivate, as well as being highly motivated and dynamic.
KEY DUTIES & RESPONSIBILITIES
Financial and Sales Support
* Generate sales invoices and maintain delivery performance records.
* Input sales orders, confirm orders and delivery dates with customers, and track deliveries.
* Prepare and distribute daily sales figures and company communications as required
General Administrative Support
* Undertake typing, scanning, filing, and photocopying with a high level of accuracy and efficiency.
* Handle general customer inquiries via telephone, email, and fax.
* Perform reception duties, ensuring a professional first impression to visitors and clients.
* Manage the shredding of confidential documents and ensure the maintenance of both paper and electronic records. Assist with the timely updating of delivery notes, purchase orders, and invoice records for the purchasing department.
* Handle the daily receipt and distribution of post and prepare outgoing post.
* Assist with the procurement of stationery and uniforms and ensure the office environment is organized and tidy.
QUALIFICATIONS, EXPERIENCE, SKILLS AND ATTRIBUTES
* Good standard of numeracy and literacy combined with good communication skills
* Demonstrable experience in a similar administration role
* An administrative or business-related qualification would be an advantage, but isn’t essential
* Experience of administration within a sales, Accounts and or purchasing environment would be an advantage
* Organised and able to work to deadlines
* PC literate with a good grasp of MS Packages e.g.: Outlook, Word and Excel
DETAILS OF PACKAGE
£24,000 to £30,000 PA depending on experience / Working hours: Monday to Thursday 8-5 / Friday 8 to 1 (39 Hrs)