The Travel Office Coordinator will be responsible for coordinating travel activities for the E-Sports, Heritage, Marketing, and Driver Academy teams at Atlassian Williams Racing. This role involves booking travel arrangements and managing administrative activities to share travel details with relevant teams and stakeholders. The position is a 12-month FTC focused on coordinating flights, hotels, and ground transportation for the Cost-Cap-Excluded teams, ensuring efficient travel while adhering to budgets and company policies.
Main Duties: Travel Booking and Coordination
1. Arrange travel for approved requests, including flights, accommodation, ground transfers, and hire cars.
2. Source the best routes and fares for all departments.
3. Complete flight manifests with passenger details.
4. Assist travelers with visas and passports as needed.
5. Handle all travel arrangements for Marketing, E-Sports, Heritage, and Driver Academy teams.
6. Create and maintain accurate travel itineraries for multiple events.
7. Coordinate administrative activities within the Business Administration Department to meet deadlines and comply with company policies.
8. Develop and manage Williams Travel-App / Travel tools.
9. Import and enter traveler data and other relevant information into systems.
10. Provide out-of-hours support for urgent travel issues.
Key Accountabilities:
1. Meet organizational expectations and promote Williams Values & Behaviours.
2. Ensure health and safety compliance.
3. Maintain high standards of behavior and act as a positive ambassador.
4. Adhere to brand rules and uphold department presentation standards.
5. Work towards quality standards and seek continuous improvement.
6. Understand and comply with cost cap rules and requirements.
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