We are recruiting for a Part Time 20-25 hours per week Food and Beverage Administrator to provide effective administrative support to the Food and Beverage departments. The role supports operational compliance, cost control and communication across the kitchen and service teams, in line with Marriott brand standards and hotel objectives.
PERKS YOU DESERVE
·
20 days holiday + bank holidays (pro-rated for part time positions)
·
Pension scheme
· Recognition Scheme
·
Employee Wellbeing programme
·
Discounts on hotel rooms, gift shop items, food and beverage
·
Associate Benefits Website
·
Meals on duty, free car parking and use of fitness suite
POSITION SUMMARY
Administrative
& Operational Support
· Provide
ongoing administrative support to the Head Chef, Sous Chef and Banqueting Manager
· Maintain and
manage departmental documentation including rotas, SOPs, menus, allergen
matrices, training records, and compliance files
· Prepare and
distribute reports, spreadsheets, and summaries relating to payroll, staffing,
stock, and operational performance
· Coordinate
departmental meetings, record minutes where required, and track agreed actions
Stock,
Purchasing & Cost Control
· Raise and
track purchase orders in line with approved suppliers and budgets
· Process
invoices accurately and in a timely manner, resolving discrepancies where
necessary
· Maintain
records of deliveries, stock levels, transfers, and wastage
· Support
monthly stock takes and contribute to cost control and budget monitoring
HR
& Team Administration
· Maintain
accurate employee records for the kitchen department, including training and
compliance documentation
· Support rota
administration and payroll submissions, ensuring accuracy and adherence to
deadlines
· Monitor
expiry dates for mandatory certifications and notify management of renewals
required
Compliance
& Brand Standards
· Support
compliance with food safety, health & safety, licensing, and brand
standards
· Ensure all
departmental documentation is kept up to date, audit-ready, and stored
correctly
· Assist with
internal audits, Marriott audits, and external inspections as required
Communication
& Coordination
· Act as a
central point of contact for administrative matters within the kitchen
department
· Facilitate
clear communication between kitchen, restaurant, events, finance, and other
hotel departments
· Support menu
updates, promotions, and event administration in coordination with operational
teams
Professional
Conduct
· Maintain
confidentiality at all times when handling sensitive or commercial information
· Work in
accordance with Marriott policies, procedures, and brand standards
· Demonstrate a
proactive and flexible approach to supporting departmental needs
Other
·
Performs other related tasks as assigned by
management.