School Office Administrator - Pipers Corner School
Location: High Wycombe
Salary: Pro-rated salary for term-time only £18,000-£20,000
Contract type: Permanent. Required as soon as possible.
Hours: Term-time only (the option of 52 weeks per year may also be available)
0800-1630 hours, Monday to Friday
About us
Pipers Corner is a Girls’ School Association Independent School for girls aged 4-18. Set in 96 acres of beautiful Chiltern countryside, the school is four miles north of High Wycombe and two miles from Great Missenden. In its most recent ISI inspection (March 2023) the school was graded as “excellent” in all categories.
Welcome visitors to the school and deal with enquiries from visitors, parents, staff and students via telephone, email, the Parent portal, in the Office and at ‘The Hatch’
* Ensure that all visitors have correct documentation and are pre-registered
* Ensure that confidentiality is maintained as appropriate on all student, parent and staff matters
* Complete registration, ensuring the whereabouts of students are accounted for twice a day
* Produce registration matrices and liaise with Assistant Head regarding registration codes
* Complete registration notes to students and physically inform students of messages where necessary.
* Help return named lost property items to students
* Sign for and distribute incoming post to relevant staff
* Frank and organise outgoing post
* Stationery orders
* Maintain a supply of prospectuses
* Set up, log and maintain bookings for Speech Day and other large events
* Help maintain and update Fire Evacuation lists
* Set up and maintain all information for Parents Evenings, keeping both parents and staff informed.
* Chase up overdue temporary lanyards and liaise with Bursary
* Assist other members of the Administration team with general office tasks
* Manage school menus and upload to SharePoint
* Produce various certificates as required
* Copy, log and send out “Postcards of Praise”
* Occasionally show visitors around the School
* To carry out any additional responsibility which the Headmistress may reasonably from time to time request
* To promote and safeguard the welfare of children and young persons for whom you are responsible and with whom you come into contact
* Ability to work under pressure and meet deadlines
* Energy and enthusiasm
* A calm and personable manner
* A methodical and expeditious approach to handling data
* Discretion/dealing with confidential matters
Completed application forms and a covering letter should be addressed to the Headmistress and returned to HR via the email address above.
Suitable candidates may be interviewed before the closing date and Pipers Corner School reserves the
right to withdraw the position if an early appointment is made.
Pipers Corner School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful applicant will be subject to an Enhanced DBS check.
All unspent convictions and conditional cautions
All spent convictions and adult cautions that are not protected (i.e. that are not filtered out) as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2020).
It is an offence to apply for the role if you are barred from engaging in regulated activity relevant to children. All shortlisted applicants will be required to complete self-disclosure form and return prior to interview.
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