Location: Music Institute East Port Dunfermline, KY12 7JA
Salary: £23,783 - £24,890 per year dependent on experience
Contract Type: Temporary
Position Type: Full Time
Hours: 36 hours per week
Job Description
Contract Type: Temporary for up to one year to cover maternity leave
Closing Date: Tuesday 22nd July 2025
Interview Date: Wednesday 6th August 2025
You will be responsible, as part of a team, for clerical office practices and procedures.
Requirements
* 4 National 5s or equivalent, including English and numeracy
* Level 1 Disclosure from Disclosure Scotland (required before appointment)
Responsibilities
* Assist with bank account management, reconciliation, transaction monitoring, and report preparation
* Assist with financial analysis, data entry, report preparation, and handling of complaints
* Use of Oracle for processing invoices and raising debtor accounts through Ash
* Complete quarterly VAT returns to HMRC
* Support recruitment and payroll processes
* Record and check incident report forms
* Conduct research for management to prepare reports, procedures, and policies
* Develop and maintain systems for Freedom of Information, Data Protection, and other procedures
* Maintain inventories and records for insurance claims
* Ensure compliance with data protection laws and develop related systems
* Support the Concession Scheme, PRS, and PPL returns
The Individual
* Ability to work effectively in a team environment
* Self-motivated and proactive
* Strong written and verbal communication skills for dealing with staff and the public
* Flexible and adaptable to changing priorities
* Experience in clerical roles involving documentation processing
* Financial and administrative data gathering and analysis skills
* Proficiency in Microsoft Office, especially Word and Excel
* Excellent time management and organizational skills
* Ability to clearly present issues and multitask effectively
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