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Mission Statement: Bay Cove Human Services partners with people to overcome challenges and realize personal potential. The agency provides individualized and compassionate services to people facing developmental disabilities, mental illness, substance use disorders, and homelessness at more than 175 program sites throughout Greater Boston and Southeastern Massachusetts.
Job Summary
The Payroll Coordinator supports the Payroll Supervisor in processing an accurate weekly payroll. This non-exempt position manages day-to-day payroll operations, including handling the payroll email for corrections, reviewing timesheets, garnishment administration, and supporting weekly payroll preparations such as imports and validations.
Essential Functions of Position
1. I. Review time sheets for accuracy
o Assist with the Salary True Up for salaried employees as part of timesheet review
o Send emails on Friday for any unapproved TAFW requests
o Review timesheets for correct authorizations
2. II. Review payroll-impacting Change of Status forms
o Review status change forms for pay increases, ensuring accurate pay, including any retro adjustments
o Review tax setup for address changes, and confirm correct taxes are withheld
o Review if employee changes employment status that impacts benefit eligibility to ensure deductions and entitlements are correct
3. III. Terminations/New Hires
o Assist with involuntary terminations to timely pay for hours worked and process vacation payout
o Review weekly termination report for terminations entered late
o For new hires, ensure correct pay rate, correct taxes, and proper entitlement buckets
o For rehires, ensure prior deductions or recurring payments are shut off and entitlement awards are correct based on previous term date
4. IV. Payroll Processing
o Manage the Weekly Payroll email box for changes such as missed hours, location updates, retro payments, statements, and reports
o Manage garnishments, including scanning documentation, setting up/ending deductions, and sending copies to employees
o Verify overtime pay for hours worked over 40 or as specified
o Calculate blended rate amounts when employees work over 40 hours at two different pay rates
o Assist with quick entry preparation for miscellaneous payroll imports and manual entries
o Review Voya report for retirement deduction changes
o Compare training imports to timesheets for duplicate entries
o Manage recurring items such as cell phone stipends
o Back up for Payroll commit, adhering to Payroll Checklist
o Run, distribute, and review required post-payroll reports
5. V. Assist in annual payroll procedures
o Assist with preparation and collection of year-end audit requests
o Assist with processing and distribution of W-2 forms
o Maintain detailed documentation of all payroll functions
Requirements for the Position
* At least 2 years of experience in a payroll position using a computer system to process payroll; Ceridian Dayforce experience is preferable
* Proficient in Google products
* An acceptable CORI (criminal record assessment)
* Demonstrated ability to work effectively and collaboratively with a culturally diverse population
* Ability to work collaboratively as a member of multi-departmental and cross-functional teams
* Ability to identify opportunities and challenges and develop effective, creative solutions
* Professional documentation, communication, and organizational skills
* Flexibility, openness, and responsiveness to ongoing changes
* Ability to maintain confidentiality
Bay Cove Human Services is an Equal Opportunity Employer and does not discriminate on the basis of race, ethnicity, religion, sex, gender identity or expression, national origin, sexual orientation, disability, age, veteran status, or any other groups protected by Massachusetts or federal law. All qualified candidates, regardless of background, are encouraged to apply.
Bay Cove Human Services does not offer visa sponsorships at this time and will require candidates to be authorized to work in the United States.
Employer Details
Location: Boston, MA
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