NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and national services are included.
The shift pattern for this post is: Monday 09:00-17:00, Tuesday 09:00-17:00 & Wednesday 09:00-12:30
Inverclyde HSCP is seeking to appoint a permanent Band 3 Business Support Assistant to join our team on a part-time basis (18.5 hours per week). This post is based at the Wellpark Centre in Greenock, supporting the Inverclyde Alcohol & Drugs Recovery Service.
Although the role is primarily located at Wellpark Centre, the successful candidate will be part of a wider team that provides administrative support across the Mental Health, Recovery, and Homelessness Services. Cover across other service areas and locations may be required to ensure sufficient service provision.
We are looking for a motivated and flexible individual with strong organisational and communication skills, who can work effectively as part of a team and adapt to changing service needs.
This is an exciting opportunity to work in a team providing health and social care in the community. You will assist in providing comprehensive administration and clerical support to the clinical staff of the Integrated alcohol and drugs recovery service, multiple and diverse service users.
Your duties will include:
1. Liaising / interact electronically and face to face with service users, colleagues and others using P.C, telephone equipment
2. Reception duties, covering clinics using appropriate systems.
3. Assisting with stock checks / ordering and control systems in accordance with Standard Financial Instructions.
4. Audio typing / keyboard skills for producing reports, general correspondence, minutes and memos etc. using Microsoft Office Suite, internet and Intranet as required. Where appropriate assist in developing new management systems.
5. Assisting with the collection of statistics and information as required. Record management, data input, general typing/transcribing.
6. Making appointments, booking accommodation, record keeping, filing and archiving.
7. Second skills training e.g. audio typing etc. within department.
You should have:
8. Accurate keyboard skills / working knowledge of Microsoft Office Suite.
9. General office / reception experience.
10. Ability to prioritise own work,
11. Good interpersonal and communicational skills
12. Good organisational skills
13. Flexible attitude to all work aspects
14. Awareness of EMIS web would be desirable
15. You should also have the ability to effectively manage a robust referral/allocation process
Details on how to contact the Recruitment Service and the Recruitment Process:
NHS Greater Glasgow and Clyde- NHS Scotland encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.
By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognising military skills, experience and qualifications during the recruitment and selection process.
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