Job Title: Purchase Ledger Manager
Location: Cardiff Bay
Job Type: Full-Time (Flexible hours)
Salary: £30 - £33k, dependant on experience
About Us
We are a dynamic and growing group of companies operating across hospitality and catering, all headquartered in Cardiff Bay. We're looking to scale the team and centralise purchasing and are therefore looking for a Purchase Ledger Manager to take full ownership of all purchase processing across the group.
Role Overview
Based in Cardiff Bay, the Purchase Ledger Manager will be responsible for the end-to-end management of the accounts payable function across a multi-entity group. Working independently in the early stages of the role, you will be tasked with establishing best practices, building processes, and ensuring robust financial controls, with the potential to eventually build and lead a small team.
This is a pivotal role for someone who is hands-on, highly organised, and capable of thriving in a dynamic environment.
Key Responsibilities
* Own and manage the purchase ledger function across all group entities.
* Process and review high volumes of supplier invoices, ensuring timely and accurate coding, approval, and posting.
* Establish and maintain strong relationships with suppliers; resolve queries promptly and professionally.
* Perform regular supplier statement reconciliations and ensure all balances are accurate.
* Prepare and manage weekly and monthly supplier payment runs, including BACS processing.
* Implement and maintain purchase ledger controls and processes, ensuring compliance with internal policies.
* Set up and manage new supplier accounts, ensuring accurate records and appropriate documentation.
* Support month-end and year-end close procedures including accruals, ledger reconciliations, and audit preparation.
* Monitor aged creditors and provide regular reporting to leadership.
* Identify areas for process improvement and help transition the function from manual to automated systems.
Skills & Experience Required
Essential:
* Proven experience in a dynamic purchase ledger or accounts payable role.
* Strong understanding of multi-entity finance environments.
* Comfortable working independently and establishing processes from scratch.
* Excellent attention to detail and problem-solving abilities.
* Strong communication skills and the ability to manage relationships with suppliers and internal stakeholders.
* Ability to prioritise workload, work under pressure, and meet tight deadlines.
Desirable:
* Experience in the hospitality, catering, or leisure sector.
* Knowledge of VAT in relation to purchases and accounts payable.
* Strong excel skills and experience of working with Xero
* Experience in implementing or working with invoice approval/document management systems.
* Experience preparing for and supporting audits.
What We Offer
* Competitive salary based on experience.
* An opportunity to shape and lead the accounts payable function in a growing group.
* Office-based role in a vibrant Cardiff Bay location, with potential for hybrid working.
* Supportive and entrepreneurial company culture.
* Career development opportunities as the finance team grows.
How to Apply:
Please submit your CV and a cover letter outlining your suitability for the role to [insert email address or application portal].
Job Type: Full-time
Pay: £30,000.00-£33,000.00 per year
Application question(s):
* Have you more than 2 years experience in an Accounts Payable / Purchase Ledger role?
* What is your current notice period?
Work Location: In person