Job Title: Personal Assistant (PA) to Directors
Location: Welwyn Garden City
Hours: Monday to Friday, 8:30am – 5:30pm
Salary: £27,000 – £30,000 per annum
Role Overview
Provide high-level PA support to two Directors in a fast-paced business
Varied, hands-on role requiring strong organisation and multitasking
Responsibility for diary management, recruitment support, and office coordination
Help ensure the smooth day-to-day running of the office
Key Responsibilities
Director Support
Full PA support to two Directors
Manage complex diaries and prioritise meetings
Coordinate meetings, appointments, and events
Act as first point of contact for internal and external enquiries
Prepare correspondence, documents, and reports
Office Administration
Oversee general office administration and daily operations
Manage incoming calls, emails, and correspondence
Maintain accurate digital and paper filing systems
Order office supplies and liaise with suppliers
Support compliance and documentation processes
Recruitment Support
Assist with office-based recruitment activities
Coordinate interviews and onboarding paperwork
Liaise with recruitment agencies and candidates
Maintain recruitment and personnel records
Monitor attendance, training records, and progress documentation
Act as key contact for apprentice-related queries
Liaise with training providers as required
General Support
Assist with ad hoc projects for the Directors
Support the wider office and operations team
Help maintain a professional and organised office environment
Skills & Experience Required
Previous experience as a Personal Assistant or Executive Assistant
Strong diary management and prioritisation skills
Excellent organisational and time-management abilities
Confident written and verbal communication skills
Ability to work independently and handle confidential information
Strong attention to detail and problem-solving skills
Competent in Microsoft Office (Outlook, Word, Excel)
Experience supporting multiple managers/directors preferred
Personal Attributes
Highly organised and proactive
Professional and discreet
Calm under pressure with the ability to manage competing priorities
Approachable and supportive team player
Confident communicating with people at all levels
Thank you for your interest in this vacancy, which is being advertised by Smart10 Recruitment Group, who are acting as an employment agency / business. Your application will be considered in competition with others, and we will contact you within 3 working days if you have been shortlisted.
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