Oomph EV is a Cambridge-based clean-tech company, focused on developing & manufacturing advanced, mobile and tethered DC EV charging solutions. We're focused on enabling the B2B transition by providing smart DC solutions which break the complex infrastructure barriers and help accelerate the transition to electrification. Delivering scalable, flexible, and smart charging infrastructure will help companies to reach decarbonisation targets easier and quicker.
We are passionate about safety, design and quality, relationships and delivering outstanding results in every detail both internally and externally.
We have a team who each excel in their areas of expertise, a company vision we will continue to build upon with an inclusive team with a shared vision to make a difference with passion & excellence.
The opportunity
As our Office Administer - as we enter our growth period, you'll be an essential team member by driving and delivering various operational functions and supporting the Exec team. The role is key to our continued success and growth, you'll be responsible for multiple aspects, including general administration, bookkeeping, supporting purchasing, team and recruitment support, ensuring the efficient functioning of our day-to-day operations and to help build processes to support our continued growth.
Requirement
Oomph is looking to build its administration/office capability, we're seeking professional but fun, highly experienced & motivated office administrator who will report into the exec team, and help support our business growth.
Experience
· You should have at least 5+ years' experience working in an office environment
· Experience in performing administrative tasks including, bookkeeping and stock control
· Experienced in providing administration support to co workers and exec
· Confident and experienced dealing with various financial processes, including payroll, and inventory management
· Strong written and verbal communication skills, liaising with internal teams, external partners and supporting the CEO/CTO in various initiatives
· A self starter and proactive with oodles of 'can do' and common sense
Responsibilities include
· Dealing with incoming and outgoing correspondence
· Record all financial transactions
* knoweledge of framework procurement
· Process payroll and supporting activities
· Ensure timely payment of bills and invoices to maintain positive supplier relationships.
· Generate the monthly management report in Xero, showing cash summary, profit and loss and balance sheet.
· Coordinate payments and receipts with cash flow forecasts
· Managing diaries for team members
· Scheduling meetings, taking minutes and helping to arrange conferences and events
· General HR admin, such as recording holiday, team building and training
· Stock inventory control and reordering, setting up additional supplier accounts
· Responsible for overseeing and coordinating meeting and team calendars/events
· Maintain a clear and tidy office
· Respectful of confidentiality
· Support with visitor meetings and some external events
· Liaising with all staff, external contractors, consultants, vendors for all administrative matters
· Good knowledge of Microsoft packages and collaborating with IT service providers if needed
· Work with CTO to support inventory / stock levels / order and procurement to request
· Support regular stock audits
Essential Skills
· Applicants must have excellent written and oral communication skills
· A 'can do' attitude and problem solver, who has impeccable attention to detail
· Ability to work independently and as part of a team
· Proficient with office software and Xero
· The ability to adapt to changing priorities and handle unexpected situations is important
· Experienced at working across all disciplines to exec level
Location and commitments
· Permanent
· Part-time or full-time
· 15 to 32 hours per week
· Office based, occasional travel
Job Types: Full-time, Part-time
Pay: £15,000.00-£38,000.00 per year
Expected hours: 15 – 30 per week
Benefits:
* Company pension
* Cycle to work scheme
* Free parking
* On-site parking
Experience:
* similar: 5 years (required)
Work Location: In person