CONTRACT TYPE: Permanent
SALARY: £29,242 per annum
BENEFITS: Westfield Health, Auto enrolment pension, Life Insurance,
CLOSING DATE: 22nd December 2025
A vacancy has arisen within our team at the Port of Tyne for an Administrator.
The purpose of the role is to ensure all administration on site is completed and records held are up to date. The post holder will work in conjunction with the Manager and Safety Manager to maintain all information requested by the Client and the Company for operations on site.
Hargreaves Industrial Services provide a varied Operations, Maintenance and Industrial cleaning service to our client at the Port of Tyne Biomass handling facility.
The role briefly encompasses the following:
Payroll and employee maintaining
1. Input of timesheets for employees into the different work area spreadsheets
2. Input of all hours onto TMS system. Reconciling hours with timesheets
3. Input and maintaining of annual leave allowance
4. Answering all incoming telephone calls
5. Address wages enquiries for all staff
6. Recording, monitoring, and displaying of overtime usage and employee sickness
7. Arranging overtime cover when required
Human Resources
8. Maintaining, recording, and reporting of all elements of employee’s status
9. Note taking during Investigations and Disciplinaries
10. To ensure Return to Work and Self Certifications are completed and sent to HR Dep
11. To ensure new starters and leavers information is sent to HR Dep
12. Assist with recruitment needs and interviews
Health and Safety
13. Sourcing training providers
14. Booking all training courses
15. Working closely with all employees to ensure availability of shift rotas
16. Orders all PPE
Procurement, Materials and Accounts
17. Ensure monthly accounts are correct and remain on budget each month
18. Sage X3 System updates
19. Stocktaking manually and record all inventory control
20. Placing and recording orders where required.
21. Recording, balancing and display of procurement data into final accounts
22. Processing of all purchase orders and inputting of relevant data
Reporting
23. Taking minutes of meetings
24. Collation of safety statistics
25. Preparation & completion of all documentation relevant to company procedures KPI’s delivery and reporting
Client Relations
26. To own additional works process from start to finish
27. Updating Client site expenditure spreadsheets
28. Recording client deliveries
The ideal candidate will possess the following skills/ attributes:
29. Good understanding of site safety standards.
30. Hargreaves safety induction training.
31. Site safety induction training.
32. Comply and understand all site golden rules, safety instructions and procedures.
33. Undertake site specific training as required.
34. Undertake all mandatory E-Learning as required.
35. Knowledge and Experience in a similar Role.
36. Fully conversant with all requirements of IT within administration (Micro soft Word, Excel etc.)
37. Good level of personal presentation and hygiene
38. Flexible approach to work
39. Ability to work independently and on own initiative
40. Good time keeping and willing to work overtime as necessary
41. Good communication skills, both with colleagues, other contractors and client
42. Ability to work under pressure and to tight deadlines.