Ob Title:
Senior Procurement Coordinator
Department:
Procurement & Supply Chain
Reporting to:
Supply Chain Manager
Location:
Guernsey
Job Type:
11 month Fixed Term, Part-time, 30 hours per week – Maternity Cover
Salary:
Competitive Salary
Start Date:
End of May 2026
Applicants must already be eligible to live and work in Guernsey. Please disclose current salary, full name, and notice period on application.
The Company
Healthspan Limited has grown to become the UK's clear leader in direct-to-consumer nutritional supplements. Healthspan now not only offers vitamins and minerals, but also skincare and pet products, as well as a sports nutrition range for competing athletes under the Healthspan Elite brand. Our products are tested and perfected with the help of in-house doctors and nutritionists, and are trusted by several top sports teams and associations, from the All Blacks to Tottenham Hotspur, Swimming, and Athletics.
Profile of Role
The purpose of the role is to liaise with internal departments and external suppliers to ensure our requirements are met. The role will require use of Microsoft office, primarily outlook and excel, as well as Microsoft Dynamics NAV ERP system.
Key Tasks And Responsibilities
* Maintaining professional and diplomatic relations with suppliers on all open orders and changes in priorities, dealing with problems and delays to ensure the best resolution possible.
* Communicating with relevant internal departments on all brands on stock related situations and new developments.
* Ongoing checking and reconciling of internal stock reports and supplier documents.
* Reviewing supplier delivery performance to ensure it is aligned/conforms to supplier agreement terms of business.
* Working with the in-house ERP system and stock and forecasting to ensure accurate input of stock values, locations and records.
* Working with the Supply Planner to evaluate order requirements, raise, and manage stock orders and all associated requirements.
* Reviewing and flagging stock levels, balancing frequency of order with volume / size of order to minimise risk of out of stock whilst optimising working capital efficiency.
* Supporting team members with their daily tasks, ensuring the objectives of the team are aligned and can be met. Liaising with team members and ensuring their workloads are managed.
* Taking on key management of administrative tasks as required within the Supply Chain and liaising with the Supply Chain Manager on progress or potential issues. Helping problem solve using previous experiences, and supporting all team members.
* Support of internal team training, from initial induction to continual team development and efficient working including, follow up support, checking and trouble shooting
* General administrative office duties
Note: This job description reflects the present requirements of the post. As duties and responsibilities change and develop the job description will be reviewed and is therefore subject to amendment.
The individual
This role would suit a hands-on person, who enjoys working as part of team, able to lead and support whilst being able to problem solve. A proactive and communicative team player who has a desire to achieve a high standard of work.
Essential Criteria
* Minimum 5 years' experience in similar logistics/Supply Chain/FMCG coordination/administrative role.
* Excellent computer skills, including Advanced Microsoft excel/office – and experience of use in a work/office-based environment.
* Logical with an ability to problem solve
* Excellent accuracy skills, with an attention to detail.
* Pro-active, adaptable and willing to learn and develop.
* Ability to work in a small team and guide/support others.
* Good organisational, analytical and numeracy skills.
* Strong communications skills (both spoken and written) with ability to confidently contribute with internal and external stakeholders.
* Ability to work under pressure to deadlines, self-manage and prioritise own workload
Desirable criteria
* Working knowledge/experience of ERP systems and/or Stock and forecasting systems such as Microsoft Dynamics NAV/Anaplan
* Previous people management/supervisory experience.