About Bytes Bytes is a top provider of premium IT solutions and services, working with SMEs, corporations, and public sector organizations to modernize and digitally transform their IT infrastructures. Founded in 1982, Bytes has experienced significant growth, now employing over 750 people across seven locations in the UK and Ireland, with a turnover surpassing £1.8 billion in 2023.
At Bytes, we nurture talented individuals to achieve remarkable outcomes and are dedicated to supporting our employees through continuous training, guidance, and development to help you advance and fulfil your career goals. We foster a culture of innovation, collaboration, recognition and inclusivity and offer a wide range of benefits to support staff wellbeing.
PURPOSE OF JOB:
We are seeking a proactive and highly organized Facilities Coordinator to oversee the day-to-day operations of our Reading office. This role is essential in ensuring a safe, functional, and welcoming environment for all employees and visitors. The ideal candidate will coordinate the office operations, maintenance, support health and safety compliance, support diary and travel management of executive members of staff and contribute to space planning and office improvements.
KEY RESPONSIBILITIES:
QUALIFICATIONS, EXPERIENCE, & SKILLS:
Manage office operations alongside the facilities manager and landlord
Assist Facilities Manager and Facilities Team with ad hoc Tasks
Work with Sustainability Manager on monthly reporting and stats
Support executive members of staff with diary and travel management
Be responsible for internal Facilities Compass page to improve internal communications and provide updates to the business
Occasional travel to Leatherhead required to assist with Reception cover
Greet all incoming visitors and contractors into the Reading office
Liaise with third party contractors to include cleaners, security etc
Stock check and order office supplies and equipment
Receive, sort, and distribute incoming mail.
Meet and greet all visitors, ensure they are checked, provide relevant guidance
Manage meeting rooms
Management of Vendor bookings
Assistance with on-site events
Set-up & set-down meeting rooms each morning
Assist with Sales Intake days – liaise with Divisional Director for requirements
Manage Goods-in and deliveries
Manage vending machine
Manage bookings for staff onsite massage services
Order buffet lunches when required
Order and take delivery of food supplies weekly
Keep a log of all Reception purchases
Raise Purchase Orders for any items purchased ie: Amazon, Flowers
Ensure Health & Safety compliance – PAT Testing etc
Provide assistance to Fire Wardens and First Aiders
Educational Qualifications:
~ Minimum GCSEs (A-C) English & Mathematics - ESSENTIAL
Professional Experience
~1-2 Years experience in a similar corporate environment - ESSENTIAL
CORE COMPETENCIES & SKILLS
Proven experience in facilities coordination, office management, or a similar role.
Strong organizational and multitasking skills.
Excellent communication and interpersonal abilities.
Familiarity with building systems and maintenance procedures.
Proficiency in Microsoft Office
Knowledge of health and safety standards and regulations.
Ability to work independently and as part of a team.