This role provides hands‑on coordination and administrative support across the firm’s events programme and related marketing activity. You’ll help deliver high-quality client and colleague events by supporting logistics, communications, attendee management and post-event follow‑up, ensuring a consistent brand experience.
Event coordination
* Support the planning and delivery of client and firm events including roundtables, breakfasts, dinners, internal conferences and external industry events (e.g., UKREiiF).
* Help source venues and suppliers, arrange site visits where needed, and coordinate event requirements such as catering and room set‑up.
* Prepare event materials (agendas, delegate lists, briefing packs, name badges, signage) and help ensure brand alignment.
* Provide on‑the‑day support: registration/delegate management, supplier coordination and troubleshooting.
Event communications and invitations
* Support pre‑ and post‑event communications, including drafting and sending invitations, reminders and follow‑ups using the firm’s email marketing platform.
* Maintain attendee lists, RSVPs and dietary/access requirements, ensuring information is handled appropriately.
Administration, tracking & reporting
* Maintain accurate event data and attendee records in line with GDPR and internal processes, including uploading attendee lists/notes to CRM where required.
* Keep event documentation organised (briefs, run sheets, supplier details, budgets/invoices as directed).
Marketing & Team Support
* Support day‑to‑day marketing operations: maintaining calendars and inboxes, gathering content for internal communications (e.g., newsletters), and updating shared resources (e.g., business card portal).
* Help manage branded materials and giveaways for events, monitoring stock levels and supporting re‑orders.
Requirements
* Experience supporting events (typically 1–2 years), ideally in a professional services or similar fast‑paced environment.
* Highly organised with strong attention to detail; confident juggling multiple tasks and deadlines.
* Clear, professional communication style; comfortable working with senior stakeholders and external suppliers.
* Confident using Microsoft Office and quick to learn new systems (CRM, email marketing, etc.).
* Positive, can‑do team player who enjoys being hands‑on and making things run smoothly.
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