Job Description
Venesky-Brown's client, a public sector organisation in Lurgan/Armagh, is currently looking to recruit an Admin Assistant for an initial 3 month contract on a rate of £12.31/hour PAYE - working 37.5 hours per week. This role will be based onsite in Lurgan or Armagh.
Responsibilities:
- To co-ordinate and process a range of correspondence in accordance with agreed procedures within area of responsibility.
- To undertake a range of admin support duties including, making appointments, maintaining diaries, receiving, processing and distributing incoming mail, personally dealing with routine items, provision of typing admin support to senior staff.
- To ensure that work for which responsible is processed in a timely manner in accordance with agreed performance standards and that any derogation is brought to the attention of a senior officer.
- To prioritise workload in accordance with expected outcomes.
- Deal with routine queries, referring to more senior staff when necessary.
- Deal with incoming/outgoing mail and ensure that mail is distributed appropriately to relevant staff and in a timely manner.
- Continually strive to improve quality, standards and procedures within area of responsibility contributing to the ongoing desire to improve delivery of services.
- Arranging and attending meetings, taking minutes, typing and distribution of same.
- To ensure that all systems used both manual and computerised are maintained accurately at all times.
- Where necessary to develop filing systems to meet the needs of the service and ensure these are maintained.
- Establish, maintain and develop close working relationships with managers and staff at all levels throughout the organisation and to interact effectively with members of the public as required.
Essential Skills:
- 4 GCSEs at Grades A-C including English Language equivalent/higher qualification AND 1 years' experience in a clerical/administrative role OR 2 year's experience in a clerical/administrative role
- Experience in the use of Microsoft Office Word, or equivalent
- Hold a full current driving licence valid for use in the UK and have access to a car on appointment
- Ability to work as part of a Team.
- Ability to use own initiative.
- Good organisational skills with an ability to prioritise own workload.
- Effective communication skills to meet the needs of the post in full.
If you would like to hear more about this opportunity please get in touch.