Overview
Senior Administrator role based in Grangemouth. This is a temporary, on-site position for 6 months, 37.5 hours per week.
The successful candidate will provide comprehensive administrative and system support for approximately 60 staff within the Terminal.
Responsibilities
* Systems support – advanced user of SharePoint and the Microsoft Office suite. Responsibilities include establishing SharePoint as the key document management system within the Terminal, acting as the initial point of contact for SharePoint user and access queries, and maintaining the SharePoint and Intranet site.
* General administration support, including:
o Management of coordination of office space, meeting rooms and building logistics.
o Establishing administrative processes.
o Coordination of Terminal service suppliers including supplier management and escalation process for supplier issues, covering stationery, PPE, cleaning and catering, waste management services, welfare facilities and rations.
o Coordination of diaries in support of visits, training and briefings, including invites and room bookings.
o Administration of visits including transport arrangements, inductions, supply of safety clothing, meeting schedules and refreshments.
o Recording and reporting building maintenance issues and fault reporting.
o Meeting room management.
o Production and distribution of daily, weekly and monthly reports as directed by the HR Manager.
o Processing and receipting of invoices and payments in the SAP and Maximo system.
Qualifications, Knowledge & Skills
* Organisation, time management and planning skills with strong attention to detail.
* Data Management – competent in handling confidential information with integrity of systems and appropriate retention mechanisms.
* Advanced IT and system skills with expert use of SharePoint and the Microsoft Office suite.
* Exceptional communication and stakeholder management skills.
* Ability to change direction quickly.
The NRL Group connects global companies with the right people to bring engineering projects to life. We support contracting companies with energy transition plans and work with our clients to create a cleaner, greener future.
We welcome applications from every walk of life and are committed to diversity within the industries we support as a certified Inclusive Recruiter and Armed Forces friendly employer. You can ensure you stay safe when job searching online by visiting the JobsAware website.
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