This role is based on one of our sites, with responsibilities for daily administrative and reception duties. You will collaborate with the Site, Community, HR, SHEQ, Quality, Finance, and Commercial teams to ensure all administrative tasks are completed efficiently.
Responsibilities
1. Main point of contact for visitors, dealing professionally via email and face-to-face, ensuring sign-in and PPE compliance. Assist with inductions on arrival.
2. Perform general office duties such as ordering supplies, PPE, updating information boards.
3. Manage delivery docket approvals using Coins OA, keep signature lists updated.
4. Ensure prompt invoice signing and approval.
5. Project Superuser for MSite, managing user registration, expiry dates, reports, and audits.
6. Handle document control, including data entry and uploading into systems like Aconex.
7. Support the Social Value Team with stakeholder engagement, reports, and audits.
8. Manage PPE register, charge sheets, weekly plant hire, and assist with invoicing and timesheets.
9. Monitor safety observations, data entry, inspections, and permits.
10. Assist HR with onboarding and leavers processes.
11. Support Learning and Development with training coordination and queries.
12. Monitor the Quality Duty Chart weekly and ensure tasks are allocated.
13. Complete waste transfer notes, licenses, track waste, and record site data such as water readings, waste, fuel, and materials.
14. Assist with ad-hoc duties as requested by onsite management.
Qualifications
* Excellent written and verbal communication skills.
* Proficiency in Microsoft Office, especially Word and Excel.
* Ability to work independently and in a team.
* Confident in asking questions and eager to learn.
* Previous administrative experience.
* Ability to prioritize and meet deadlines.
* Professional demeanor.
About Us
At Farrans, we build, transform, and connect, making a positive impact on communities. We are committed to sustainability, diversity, and social responsibility.
Benefits
We offer a comprehensive benefits package, career development opportunities, flexible working hours, and a focus on employee wellbeing.
#J-18808-Ljbffr