This is a 1-year Fixed Term Contract – seeking a candidate on short notice.
Job Summary
Provides PA and administrative support to two/three Consultants.
The role requires planning and management of diaries, visit planning, management of workflow process and documentation and overall contribution to the Business Support Team.
Contribution to the day-to-day housekeeping and administrative duties within the office.Skills and Qualifications
1. Previous PA experience
2. Background in an administrative support or personal assistant role with the ability to demonstrate the following experience or skills:
3. Time/task management and prioritisation
4. Proactive planning and organisation of workflow processes
5. Documentation production and proofreading
6. Attention to detail
7. Problem-solving and decision-making
8. Team collaboration and engagement
9. professionalism
Duties and Responsibilities
10. Manage the diary and meeting schedules for nominated consultants, including internal meetings and client visits.
Ensuring meeting requests are responded to promptly.
11. Book business travel arrangements, including flights, transport, and overnight amodation, where required.
12. Maintain internal work logs and trackers, including task lists and project dashboards, keeping them updated daily.
13. Proofreading and formatting of all documentation, reports, risk assessments, audits and presentations, as required.
14. Monitoring consultants' iing and outgoing email and responding as required.
15. Liaise with clients and business contacts in relation to meetings, visits, work delivery and scheduling of reports.
16. Maintain an electronic filing system of documents and emails.
17. Ensuring prompt invoicing is undertaken for expenses in relation to client work undertaken where applicable.
18. Administering Consultant’s expenses.
19. Undertaking client fee reviews for ongoing retained agreements.
20. Ensure team engagement through maintaining good working relationships with all team members.
Provide additional administrative support/assistance to colleagues and team members as required