Job Description
Key Responsibilities
1. Training & Compliance Records
· Maintain accurate and up-to-date records of all catering team training (e.g. food hygiene, allergen awareness, health and safety).
· Monitor training expiry dates and proactively schedule renewals.
· Ensure compliance with internal policies and external regulatory standards.
2. Health & Safety & EHO Compliance
· Co-ordinate and record regular kitchen health and safety inspections.
· Maintain documentation required for Environmental Health Officer (EHO) inspections.
· Ensure all compliance records (cleaning schedules, temperature logs, HACCP documentation, etc.) are complete, accurate and audit-ready.
· Support preparation for inspections and audits, including Navitas requirements where applicable.
3. Financial Administration
· Input supplier invoices accurately into the kitchen stock or procurement system.
· Support stock control processes by ensuring data is up to date and correctly recorded.
· Liaise with suppliers and internal finance teams where necessary to resolve discrepancies.
4. HR & Staff Records
· Maintain accurate and confidential HR records for all catering staff.
· Track absence, holidays, training completion and employment documentation.
· Support onboarding processes for new starters within the catering team.
5. Event Administration
· Liaise with the Commercial Team to ensure all Event Requirements are received in line with expected deadlines
· Liaise with the Commercial Assistant to co-ordinate event staffing and to maintain expect levels of staff cost
· Deliver on the day event plans for approval by the Executive Chef and Commercial Team.
Qualifications
Person Specification
Essential
· Strong administrative and organisational skills with excellent attention to detail.
· Experience of maintaining records and working with compliance documentation.
· Confident using IT systems, including spreadsheets and database systems.
· Ability to prioritise workload and meet deadlines.
· Experience in a catering, hospitality or school environment.
· Strong communication skills and ability to work collaboratively with teams.
Desirable
· Knowledge of food safety standards, HACCP and EHO requirements.
· Experience of stock control or procurement systems.
· Familiarity with HR record-keeping processes.
Personal Attributes
· Highly organised and methodical.
· Proactive and able to anticipate requirements.
· Discreet and professional when handling confidential information.
· Committed to maintaining high standards of safety and compliance.
Additional Information
We pride ourselves on:
People first
We’re a company of individuals, united in doing our best for our clients.
Great food, always
Using only the best ingredients, our food is fresh, authentic and tailored to each school, age group, and specific needs and preferences.
Food education
We educate pupils through food, encouraging them to understand and develop their own personal tastes and make informed food choices.
Respect in everything we do
Our respectful codes of conduct inform how we behave towards our clients and customers, suppliers and business partners, and each other.
Fresh thinking
New ideas for food, service and ways of working help us maintain our position as creative leaders in school catering.
In order to be considered for this role you must be able to demonstrate that you have the Right to Work in the UK.
Holroyd Howe is an equal opportunities employer. We are committed to safeguarding and promoting the welfare of children and young people and expect all employees to share this commitment. All roles within Holroyd Howe involve regulated activity. It is a criminal offence for individuals barred from working with children to apply for such roles. An Enhanced Disclosure and Barring Service (DBS) check, including a Barred List check will be required for all successful applicants. Shortlisted applicants will be asked to provide information about relevant criminal offences and will be subject to an online search of publicly available information. This search helps identify any issues that may affect suitability to work with children.
This appointment is offered on the return of satisfactory professional references.