Job Purpose Acting in accordance with Chambers’ policies and procedures to: Complete routine bookkeeping tasks accurately and efficiently, recording transactions in Sage 50 and Xero; Ensure that fees are collected promptly and in an appropriate manner, consistent with the level of service members clients expect from chambers; Undertake other ad hoc accounts/fee collection related tasks or projects. Key responsibilities Accounts Tasks: Provide routine reports/updates to members of chambers as required (for vat/tax purposes). Alert the Accounts Manager to cases that may require intervention and escalation (legal action/Joint Tribunal Service). Ensure that supplier invoices are properly authorised and posted to Sage 50. Respond to supplier queries, prepare reports and setup weekly supplier payment runs. Produce monthly invoices for barristers, accurately and within required deadlines. Manage petty cash, ensuring all transactions are properly recorded and complete petty cash account reconciliations in Sage. Record credit card transactions on Sage. Provide ad hoc/project assistance to the Accounts Manager/Director of Operations in accounts/fee collection and related matters and provide cover for absent colleagues. Fee Collection: Review aged debt reports and consult LEX Workflow to identify specific fees to be chased, contact clients to request payment, complete detailed case notes for the benefit of clerks/barristers and adjust the relevant fee cycle as appropriate. Ensure that LEX Workflow is managed effectively, that routine reminders are produced, issued, and followed up methodically and efficiently. Process cheque and BACS payments, file payment notifications on the relevant case record and issue vat receipts. Deal with enquiries concerning fee related matters. Respond to requests for copy invoices/receipts, barrister bank details, etc., and update individual profiles with the appropriate information. Liaise with clerks and counsel to adjust fee notes and provide case reconciliations as required. Liaise with counsel regarding points of dispute. Person Specification: Experience and skills: Excellent numeracy and IT skills including intermediate Excel, Word, and Outlook. (Essential) Capable of operating in a professional and demanding environment with the ability to act in a professional, conscientious, and efficient manner and apply discretion, tact and diplomacy at all times. (Essential) Working knowledge of fee collection software (Devereux Chambers currently uses LEX) and Sage 50. (Desired) Previous experience of fee collection and aged debt management within chambers or in a similar legal environment. (Desired) Attributes: Ability to communicate appropriately at all levels, in person and in writing. (Essential) Excellent attention to detail and consistently high levels of accuracy. (Essential) Ability to work effectively as part of a small team and to use initiative. (Essential) Flexible, proactive attitude. Organised and able to manage competing deadlines and to remain calm under pressure. (Essential)