Department: Finance
Location: London
Reporting to: Director / Head of Business Strategy & Development
Role Overview:
We’re looking for a detail-oriented and proactive Office Administrator & Bookkeeper to manage the financial and administrative functions of our studio. This part-time role combines bookkeeping with HR and operational support and will be located in our West London studio. Ideal candidates will have at least 3 years of bookkeeping experience, be confident in Xero, and bring strong organisational skills to help maintain a smooth, inclusive, and well-structured working environment.
Key Responsibilities:
* Manage all financial records and bookkeeping in Xero, maintaining accurate financial documentation.
* Categorise and code all expenses accurately.
* Prepare monthly financial reports to review with leadership.
* File sales tax and assist with company tax obligations.
* Maintain financial documentation and ensure compliance with both HMRC and internal policies.
* Generate and track wholesale invoices and payments.
* Assist with year-end closing and data preparation for the accountant.
* Be the go-to support person for general staff enquiries, helping to maintain a positive, respectful, and inclusive studio environment.
* Process monthly payroll and team expenses, keeping staff contracts up-to-date and filed.
* Manage new starter onboarding and employee documentation.
* Handle offboarding processes.
* Assist with recruitment, candidate applications, tracking, and interview scheduling.
* Support annual renewals for insurance and other policies.
Skills & Experience Required:
* Minimum 3 years of relevant bookkeeping experience.
* Familiarity with payroll and HR software (Charlie HR).
* Excellent organisational skills and attention to detail.
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