Job Title:
* Administrative Assistant Location: Johnston IA Duration: 6 months Job Description Position Summary: The Administrative Assistant – Work and Asset Management provides vital support to the work and asset management team through meticulous documentation, scheduling, data entry, and interdepartmental coordination.
* This individual also contributes to work management efforts by tracking tasks, streamlining workflows, and ensuring that key deliverables are met.
Responsibilities:
* Maintain accurate records of gas transmission assets such as pipelines, compressors, valves, meters, and pressure regulating equipment using the Maximo Application Suite.
* Coordinate and track maintenance and inspection schedules; manage work orders using the Maximo Application Suite.
* Support regulatory compliance by maintaining preventive maintenance tasks and corresponding work orders.
* Schedule and coordinate meetings, manage calendars, and prepare reports for asset management staff.
* Handle communications with internal departments, vendors, and external stakeholders.
* Assist in developing and implementing asset management policies and procedures, including acquisition, maintenance, and disposal protocols.
* Collect, organize, and input asset data attributes using specialized software and databases (e.g., asset management tools, P&ID data, GIS data).
* Generate reports on work management and asset performance, lifecycle, and corrective and preventive maintenance requirements.
* Collaborate with finance, operations, and procurement teams to support cross-functional asset initiatives.
* Support work management functions by tracking assignments, updating tasks, coordinating with field operations teams, and using project or task management tools to ensure timely completion of objectives.
Qualifications:
* Proven experience in administrative or asset/work management support roles.
* Proficiency with asset management software and tools; experience with work/project management platforms is a plus.
* Strong data entry and analytical skills with excellent attention to detail.
* Excellent verbal and written communication abilities.
* High level of organizational and time-management skills.
* Problem-solving mindset with the ability to proactively address issues.
Ability to work independently and collaboratively in a fast-paced team environment About Us:
* Founded in 2009, we are a global leader in talent acquisition and HR solutions.
* Our mission is to connect individuals with rewarding employment opportunities while fostering an inclusive and supportive work environment.
* With a presence in over 160 countries, we remain committed to excellence in recruitment, employee development, and client service.
* As an Equal Opportunity Employer, we value diversity and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status.
* We are also committed to accommodating candidates with diverse abilities in all stages of the hiring process.
Compensation:
1. The offered pay will depend on factors such as experience, education, location, and job-specific responsibilities.
2. A comprehensive benefits package may also be available based on eligibility.
3. Powered by JazzHR